Page 3 - Banquet Planner
P. 3
GENERAL INFORMATION
Room Rental Charges Club Event Regulations
Club policy requires a per room rental/service fee Non-member events must have a member sponsor to
on all restaurant events. This charge is separate have access to BCC facilities. The member-sponsor is
from all food & beverage costs. It will cover cost of not required to be in attendance, but must co-sign the
event contract. Non-payment of a non-member event
linen service, room setup and breakdown, cleanup will become the responsibility of the member
and service staff requirements. Member only sponsor(s).
events will receive a 50% discount on room All food & alcohol must be provided by BCC, with
charges. exception of "themed" desserts such as wedding cakes,
birthday cakes, nuts and mints.
Final head count (guarantee) is due 72 hours prior to
Monument Room..... $75
Fireside Room..... $300 the event. This is the minimum number of
participants for which you will be charged. If we do
Fireside Meeting Room..... $150 not receive a final count we will charge according to
Combo Fireside & Meeting Room..... $400 your preliminary count.
Formal West End Room..... $150 BCC will not guarantee sufficient food quantities for
Fireside/Meeting/Formal Rooms..... $500 attendees in excess of the guaranteed number.
Menu choices for groups over 15 will be limited and
must be preset prior to the function.
Wedding Ceremony Venue Prices Buffet service is limited to a maximum of two hours.
Ceremony Events Lawn..... $350 Due to health regulations, leftover buffet food cannot
Formal Dining Room (up to 90ppl)..... $300 be removed from BCC premises.
(chair rental is an additional cost) Cocktail receptions do not include full seating for all
attendees.
Wedding & Reception Payment Schedule If a dance floor, portable bar, entertainment area or
50% of the estimated total is due 60 days from the additional non-dining tables are added to any room,
date of the event. The balance is due on the day of seating capacity will be decreased.
The Member/Hosts must sign a Banquet Event Order
event. Form (BEO) confirming the pricing, menu and party
details.
Decorations & Special Services The member host/sponsor is responsible for their
BCC will provide standard ivory linen, silver place guests complying with club rules and any damages
settings and glassware on tables for your event. incurred to BCC property.
The Events Planner will be happy to assist you in All menu prices are subject to change.
The sale and service of alcohol is regulated by the
choosing additional services and obtaining state of Colorado. BCC reserves the right to close
equipment and items that we do not have on hand alcohol service to anyone, at anytime.
(i.e. folding chairs, chair covers, full length Applicable sales tax 8.52%, and a 20% auto service
and/or decorative linen, tents, decorations, etc.) charge will be added to all food and beverage prices.
All rental equipment must be booked through All entertainment must be approved by BCC
Bookcliff Country Club. Costs for additional management in advance of the event.
equipment and décor is available upon request. Décor not supplied by BCC must be approved by BCC
management.
During any private event other club areas will be used
Services Available at the Club by members for regular club activity, including other
Dance Floor (18ft x 15ft)..... $75 functions/events. BCC is not responsible if the
Portable Bar with Bartender..... $75 member/host finds the nature of those activities
Coat Check Attendant..... $45 per hour incompatible to their event as long as the activities
Wedding Cake Cutting..... $65 comply with BCC rules.
Cake Cutting..... $25 BCC policy requires a per person minimum food
charge (prior to sales tax and gratuity) to reserve
space in BCC’s restaurant. Bar sales are excluded from
Audio-Visual Equipment the minimum charge. Lunch events (prior to 2pm)
BCC is available to assist you with technology for require a minimum spending of $10 (plus tax & auto
your special events and meetings. If we do not gratuity) per person and dinner events (after 2pm) are
have the proper equipment for your function $15 (plus tax & auto gratuity) per person. Rooms will
requirements, we will be glad to make the be allocated by management according to available
space.
arrangements for you. BCC reserves the right to re-allocate space as needed
Projection Screen..... $10 in any case.
Projector..... $90 There is a $1,500 (plus tax & auto gratuity) food
Microphone.....$10 spending minimum to open the Club for a Monday
Conference Phone..... $30 per day event.
