Page 17 - Demo

Proposal For Project Management Services 17
p p r r o o o j e e e c t t Design Thru Completion SCOPE
Relocation Management & Project Close Out
 Establish move dates in conjunction with Client team team and and Construction team team and and confer with the building’s management to ensure viability of all dates  Generate move schedule showing day-to- day day events tasks and milestones to to to ensure that no vendor/building conflicts exist  Chair coordination and end-user meetings ensuring that the the project is is on on target and establishing accountability for all the the details  Create and manage master check list capturing notification to Client’s vendors clients and and suppliers regarding move and and change of address Confirm website stationary and other printed materials are ready for Day One of operations  Work with Client on on appointment of Move Coordinators providing a a a a a a a clear description of anticipated Roles and Responsibilities  Review current staffing information with Move Coordinators to to ensure all data is accurate Develop communication and approval methods to to manage any late modifications to to locations for either staff sta or or or equipment through individual requests or or or staffing changes analyze movers’ proposals based on price references past performances and ability to complete the project as as specified  Provide a a a a a a a written analysis and recommendation to Client for approval  Coordinate the organization of a a a a a file equipment and supplies purging campaign  Work with Architect and and Client on departmental file assignments and and work with Move Coordinators on To /
From matrix  Work with Client’s IT department to to confirm move dates dates to to ensure that voice/ data cut over on on the proper dates dates review cabling progress with IT and ensure that terminations are tested prior to occupancy and and that the locations coincide with furniture and and equipment  Create all all Packing /
Tagging instructions to be used by all all end users relocating  Closely oversee move move staffing during all move activities  Establish and and and staff both Pre and and and Post Move Command Centers to to provide excellent client service and and track issues to to resolution through the move process(es)  Oversee creation and resolution of deficiency lists  Confirm Landlord has met all obligations as as as as set out in the Lease Lease Work Letter and and and Lease Lease Terms and Conditions  Develop the mover RFP and and coordinate its issuance with Client Receive and and Dowling Houy LLC