Page 8 - ECDoE_Planning and Delivery of School Infrastructure_Status Report_Jan2020

Infrastructure Programme Management
The provision of school infrastructure within the Eastern Cape province is multi-dimensional and must be understood within the context of the creation of a framework for a fully functioning schooling system. We have embarked on several initiatives as part of a 3-year Education System Transformation Plan (ESTP). This includes, a new Service Delivery Model (SDM); the Circuit School Landscape Plan (CSLP), which entails rationalisation and re-alignment of schools; the introduction and institutionalisation of various management systems such as Data Driven Districts (DDD), the enhancement of the Education Facilities Management System (EFMS); and many other interventions, all aimed at supporting and enabling proper resourcing and management of schools.
User Asset Management Plan
The Eastern Cape Schools’ infrastructure planning is aligned with the Government Immovable Asset Management Act (GIAMA Act 19 of 2007) which requires users and custodians to move from ad hoc infrastructure and property management to strategic immovable assets management. User Departments, such as Education, are required by law to compile a User Asset Management Plan (U-AMP), which includes the immovable asset requirements for the Department over a 17-year planning horizon. It is accompanied by a provisional 10-year project list giving projected rst order cash ows linked to the life cycle of the asset
The U-AMP considers the relevant policies, legislation and other mandates for which the Department of Education is responsible and accurately re ects the strategic goals and objectives for immovable asset management to achieve the service delivery objectives of the department.
The U-AMP is a framework that translates policy decisions and strategic priorities into budgeted infrastructure intervention programmes and addresses the total lifecycle of infrastructure provision - planning, procurement, construction, rehabilitation, maintenance and disposal.
The purpose of the U-AMP is therefore to:
• Quantify infrastructure needs, comprising improvements and maintenance.
• Prioritise the Department’s infrastructure improvements
Infrastructure.
• Quantify the necessary budget needs, and to motivate
the budget requirements and funding proposals
accordingly.
• Communicate to external and internal stakeholders
the intentions of the ECDoE as far as its infrastructure
delivery and management programmes are concerned.
• Demonstrate responsible corporate governance in the
use of public funds.
Infrastructure Programme Management Plan (IPMP)
The Infrastructure Programme Management Plan (IPMP) speci es how the infrastructure programme is to be executed, monitored and controlled. The IPMP, a formally approved document, de nes the scope deliverables, targets and requirements of the sub-programmes assigned to speci c Implementing Agents.
The IPMP is the infrastructure delivery plan which translates the Department’s strategic projects into a solid delivery plan linked to speci c outputs. Both current commitments and future planning are considered and are merged into a seamless medium-term implementation schedule. The IPMP also outlines the procurement strategy of the Department in terms of achieving both its primary infrastructure objectives and secondary developmental objectives, informs IAs of the scope of the work allocated to them, and what is required ensure acceptable performance.
Infrastructure Programme Implementation Plan (IPIP)
The IPIP is prepared by the appointed Implementing Agent (IA) and provides details of how the IPMP will be implemented as well as cash ow projections. IPIP’s are approved by the HoD of the Department. It:
• Describes the management plan in terms of milestones and target dates for each project/programme.
• Serves as a basis for procurement planning e.g. setting target dates for procurement milestones.
• Includes a cost management plan to indicate cash ow estimates, how expenditure will be monitored against the budget and how variations will be managed.
• Outlines identi ed risks and risk management mitigation strategies.
• Outlines the quality assurance system and plan that will be implemented during the implementation of the project.
• Includes a communication management plan
(identi cation of stakeholders, communication between stakeholders, and reporting guidelines (performance and other administrative reporting).
• Highlights environmental changes that will impact on project implementation.
Infrastructure Delivery through a Gateway System
The infrastructure delivery process, school construction, upgrade, and refurbishment projects, is guided by a ‘Gateway System’. This concept was introduced by the Construction Industry Development Board (CIDB) to improve ef ciencies in the delivery management of infrastructure. It provides several control points (or gates) in the infrastructure lifecycle, at which a decision is required (based on information provided), thereby providing assurance before proceeding from one stage to the next.
Correct application of the model enables the accurate scoping and costing of projects at an early stage in the asset lifecycle. This reduces time and cost overruns, improves alignment (service delivery with available funds), improves procurement discipline, manages risks more effectively, reinforces accountability and responsibility in decision-making, and enables project alignment with policies and objectives.
and interventions. • Articulate the
Department’s approach to the implementation of the regulations relating to Minimum Uniform Norms & Standards for Public School
8 | Planning and delivery of Public School Infrastructure - Status Report January 2020