Page 70 - City of Farmington Administrative Regulations

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G. "Public Officer" means every elected or appointed officer of the City including all
board, advisory board, committee and commission members elected or appointed
to a board, advisory board, committee or commission specifically authorized by
law or validly existing as an advisory committee pursuant to Section 9-1-9 NMSA
1978.

H. "Travel" means being on official business at least 35 miles from the designated
post of duty of the employee or public officer as defined in 2.42.2.7.L NMAC.
Non-salaried public officers are eligible for actual expense reimbursement for
attending meetings outside the municipal boundaries in accordance with Section
5.A. of this policy.

I. "Travel Voucher" means the completed hard copy voucher submitted for the
purpose of finalizing travel.

J. "Overnight Travel" means overnight lodging is a component of the travel.

4. ACTUAL EXPENSE REIMBURSEMENT

Completion of a travel request is required for all official travel as defined in section 3-H.
If there will be no City expenditure for travel, i.e., partial day for less than 2 hours
beyond the normal work day, then a travel request is not required. Travel expenditures
include but are not limited to meals, mileage, parking fees, gratuities, and taxi fare. Fuel
cost alone does not require a travel request.

A. PARTIAL DAY RATES-NO OVERNIGHT TRAVEL

a. Actual Expense Reimbursement For In-State Travel When Overnight Lodging
Is Not Required
i. Employees shall be reimbursed actual expenses for meals when
travel does not require overnight lodging but extends at least 2
hours beyond a normal work day (defined as a 9 hour period for all
employees) subject to the following limits:
1. for less than 2 hours of travel beyond the normal work day,
none;
2. for 2 hours, but less than 6 hours beyond the normal work
day, $12.00;
3. for 6 hours, but less than 12 hours beyond the normal work
day, $20.00; or,
4. for 12 hours or more beyond the normal work day, $30.00.
5. Example #1: Leave 8 a.m. - Return 5 p.m. =No
Reimbursement.
6. Example #2: Leave 8 a.m. - Return 8 p.m. = 3 hours
beyond 9 hour period. Reimbursement is up to $12.00.

b. Actual Expense Reimbursement For Out-of-State Travel When Overnight
Lodging Is Not Required
i. Employees shall be reimbursed actual expenses for meals when
travel does not require overnight lodging but extends at least 2
hours beyond a normal work day (defined as a 9 hour period for all
employees) subject to the following limits:
-2-
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