Page 19 - 2019 - erbe employee handbook.draft national

One-Day Assignment
When traveling on a one-day assignment, all time should be recorded from the time required to report to the airport, until the arrival back at the airport. If the assignment is local and the employee drives to the business destination, the employee is compensated from the time they leave until returning home, less the employee’s normal commute time.
Overnight Travel
When traveling overnight, hours worked will begin at the time required to arrive at the airport, until the time when fully relieved of duty for the day. This includes commuting time after arrival at the destination airport to the business destination or hotel, unless personal stops are made along the way. All time spent performing work for Erbe should be documented as work time. This includes any time where an individual is required to wait at some designated location and is not free to come and go as they please. No free time, where individuals are free to come and go as they please until another pre-designated time, should be reported as hours worked.
Travel Pay
Erbe will pay a minimum of 8 hours of travel pay on a normal workday (i.e.: Monday – Friday), even if an individual (due to circumstances beyond their control) ends up working less than 8 hours on any given workday. If an employee returns from a business trip during normal working hours, they will be expected to report to the office to complete the workday, unless otherwise instructed by the employee’s manager. When traveling on required company business, it is not necessary to report standard 30-minute lunch breaks.
Commute Time
Time spent commuting back and forth to the airport on a weekday should not be reported as hours worked. However, if the commute time to/from the airport exceeds the employee’s normal home to work commute time, the difference can be counted towards hours worked. When traveling on a Saturday or Sunday, the uninterrupted commute time to/from the airport can be considered hours worked.
Mileage & Expense Reporting
Mileage to and from the airport or other business destination, in excess of the employee’s normal commute, may be submitted for mileage reimbursement. The employee is expected to follow the defined expense parameters regarding meals, hotel and travel accommodations for their position.
All individuals are responsible for their own travel arrangements. The internet is usually the easiest and most cost-effective method to accomplish this. Once locating reasonable rates, individuals may request assistance in reserving flight, rental car or hotel accommodations with the corporate credit card. Alternatively, the employee may pay the travel expenses themselves and submit them on an expense report for reimbursement.
Please note that if an employee voluntarily elects to travel to a business destination early for personal reasons (visit friends/relatives, sightseeing, etc.) no personal time should be documented as hours worked. This includes arriving in town early to obtain a cheaper rate with a Saturday night stay.
19 | Compensation & Pay Practices Confidential/Internal Use Only