Page 45 - (FINAL!) UPDATED 13.0) 2020-2021 HANDBOOK - SEPTEMBER 2020 EDITION_Neat

B.6.f. Segment 1 - Eligibility: The hard copy and/or electronic eligibility file must include all of the following individual
student-athlete documents and must be grouped by student-athlete.
B.6.f.i. All official college transcripts/copy of official college transcripts (past, present and transfer) for all
student-athletes listed on the eligibility form. (Foreign transcripts must be translated to English by a
professional translation service outside of the institution. The NJCAA will not accept Google Translate.)
Datatel is not accepted.
B.6.f.ii. Transfer Waivers on all transfer student-athletes where applicable.
B.6.f.iii. Current class/student schedules that include the start and end dates for each class for each student-
athlete listed on the eligibility form.
B.6.f.iv. Proof of final/official high school transcript which identifies the school, student, date of graduation and
has an administrative signature OR administrative stamp that the registrar interprets as official.
Parchment and other digital transcript services are also considered official without a signature or
administrative stamp. General Education Diploma or a State Department of Education approved high
school equivalency test. Home school students refer to Article V, Section B.2. (Foreign transcripts must
be translated to English)
B.6.f.v. Delay statements for all student-athletes where applicable (the statements must be detailed timelines of
the student-athletes time of non-attendance).
B.6.f.vi. Break of enrollment statements for all student-athletes where applicable (the statements must be
detailed timelines of the student-athletes time of non-attendance).
B.6.f.vii. Approval Documentation from the NJCAA of Academic, Medical or Certified Learning Disability Hardship
approval and/or 18 Calendar Month Non-College Attendance Rule where applicable.
B.6.f.viii. Any other documentation certifying the student-athletes eligibility; or as requested by the NJCAA.

B.6.g. Segment 2 - Letter of Intent/Scholarship: The hard copy Letter of Intent/Scholarship file must include all of the
following individual student-athlete documents and must be grouped by student-athlete.
B.6.g.i. Letter of Intent printable report for the audited sport.
B.6.g.ii. Signed and submitted Letters of Intent where applicable must be sent for each student-athlete signed to
an NJCAA Letter of Intent, regardless if they are certified on the eligibility form.
B.6.g.ii.a. The original signed NJCAA Letter of Intent.
B.6.g.iii. B.6.g.ii.b. A copy of the electronically submitted NJCAA Letter of Intent.
Release Agreements where applicable:
B.6.g.iii.a. Release Agreements for any student-athlete your college has released for the current
academic year.
B.6.g.iii.b. Release Agreements for any student-athlete on this roster who has been released by
B.6.g.iv. another member college.
Any other financial documentation confirming aid; or as requested by the NJCAA.
B.6.h. Penalties for Late Submission of Audit Information
B.6.h.i. First offense – (within one academic year)
B.6.h.i.a. Mandatory audit of all sports within the academic year.
B.6.h.ii. B.6.h.i.b. Letter of reprimand to Athletic Director and College President.
Second offense – (within same academic year)
B.6.h.ii.a. Mandatory audit of all sports within the academic year.