Page 37 - STARTER KIT GENERAL ACCOUNTANT 2017v
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STARTER KIT | General Accountant




                                                POSITION CHARTER





                       POSITION CHARTER                             GENERAL ACCOUNTANT

                A.  Job Title                     General Accountant
                B.  Place of Work
                                                  Assists management with the day-to-day compilation and
                C.  Scope & General Purpose       completion of all financial and statistical returns required by the
                                                  company.
                D.  Responsible to:               Accounting Manager
                E.  Responsible for:              N/A
                F.  Liaises with:                 All Department Heads, suppliers, kitchen staff
                G.  Limits of authority:          Petty cash payments up to an agreed amount, agency personnel
                H.  Reporting date:

                I.  Duties & Responsibilities:

                   1.  Completes the daily, weekly, and monthly returns accurately, submitting these timely on the prescribed
                       format in accordance with company standards.
                   2.  Reconciles  and  balances  cash,  floats,  and  dockets  ensuring  that  these  tally  with  daily  income  and
                       expenditure.
                   3.  Notifies management immediately of any variances of the above.
                   4.  Makes payments from petty cash against vouchers or invoices.
                   5.  Ensures that all documentation for the receipt and issuing of commodities is accurately completed.
                   6.  Informs management of any shortages, surpluses or irregularities in connection with the above item and
                       ensures that queries are handled immediately.
                   7.  Assists with stocktaking at prescribed intervals.
                   8.  Extends and processes stocktaking figures accurately and promptly.
                   9.  Ensures that cash and relevant vouchers are securely and systematically kept.
                   10.  Ensures that control systems are operating effectively within agreed parameters.
                   11.  Ensures that all administration is handled efficiently, systematically and filed or sent to the appropriate
                       departments without delays.
                   12.  Leaves all desks and office in a clean and neat manner when going off-duty.
                   13.  Ensures that all lockable areas are secured before leaving the premises.
                   14.  Banks all monies in accordance with laid-down procedures.
                   15.  Ensures that all documentation is kept securely against fire, theft and industrial espionage.
                   16.  Carries out on-the-job training at prescribed intervals.
                   17.  Attends meetings and training courses as required.
                   18.  Takes part in fire drills and evacuation drills at required intervals.

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