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STARTER KIT | General Accountant

OPERATING PROCEDURES & STANDARDS

Department : Accounting and Administration
Section : Administration
Responsible Staff: General Accountant
Accountable Head: Accounting Manager

Task 1: Receiving, facilitating and safeguarding all City Ledger accounts forwarded by Income
Auditor that includes receivables and other documents pertaining to the daily transactions.
STEP(s) STANDARD(s)

1. Note or acknowledge receipt of accounts from All accounts are supported by appropriate attachments.
Income Auditor.

2. Check if all attached documents are complete and
tally with the Audited City Ledger balance.

3. Simulate & distribute the documents to the
accounting staff in charge.

Task 2: Accepting and checking liquidations of cash advances.
STEP(s) STANDARD(s)

1. Check official receipt or invoice attached to the PCV Supplies are ordered following existing PSPs.
and see to it that these are tallied with the amounts
indicated in the PCV. PO is signed by Head.
Issuance is recorded.
2. See to it that voucher and attachments are
approved/signed by concerned supervisor or GFC should acknowledge the receipt of Cash for proper
Department Head. documentation.

3. Forward to the General Fund Custodian any Credit & Collection Officer should issue a debit memo on
excess cash from the liquidation. Cash Advance for salary deduction.

4. For salary deduction arrangement on cash
shortage, forward it to the Credit & Collection.

Task 3: Assist on other Accounting works as needed.
STEP(s) STANDARD(s)

1. Assist on other clerical task as needed. Ensure accuracy & respond on the details assigned.

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