Page 91 - 143 Macquarie Street Annexure

Description of Task
Included in Management Fee and/or Additional Fees
Excluded from Management Fee and/or Additional Fees
Comments
Preparation of capital expenditure budget with input from consultants where applicable
Calculation and billing of tenant's outgoings and other directly recoverable contributions based on approved budget
Calculation and billing of tenant's end of year outgoings adjustments
GENERAL REPORTING
End of month Financial and Operations reporting pack in agreed format
Process end of month pre payments and accruals (if required)
Monthly Variance commentary in accordance with agreed parameters Monthly Meeting with Client
RECORDS MANAGEMENT
Inputting and maintain financial data into Property Management System
Update information on all databases
Maintain current Lease document schedule
Maintain current Bank Guarantee schedule
Maintain Tenant Insurance schedule
Maintain Tenancy Schedule Prepare Lease Audit Turnover Sales Reporting Maintain car park schedule
Keep all tenancy and building information, in an easily accessible electronic filing system
Ensure compliance with all leases and other occupancy agreements Action in accordance with all required timeframes all lease and other critical action items
Negotiate Rent/Licence Fee Reviews to market, subject to Owner’s approval on terms Conduct tenant meetings (formal structure, excludes ad hoc meetings) and advise results in next monthly report
Conduct Annual Tenant Surveys
If instructed by the Owner or their legal representative, institute legal proceedings against tenants for default under lease.
Process assignment of lease and update records
GENERAL
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