Page 7 - The HandPrint_Sept-Oct
P. 7
ASK IT
By Darlena Holan, Global Application Services
• When prompted for your credentials, a) type
The Box to SharePoint Online (SPO) transition has gojo-net\ before your username as indicated in
begun. As a reminder, this is part of a multi-year the screenshot below, b) type your password,
strategy to reduce the number of file sharing plat- and c) choose OK
forms for the Enterprise. SPO enables co-authoring
which, allows multiple users to work on the same file
simultaneously. Additionally, it’s easier to access
than Box as it will be built into the way you work:
• Access via myGOJO
• Access via Windows Explorer (sync)
• Save directly to SPO from Microsoft Office
• Mobile Devices
Around 100 pilot users have had their Box folders
moved to SharePoint Online, and the audits have
been completed to ensure all data was properly • Access your Collaborative File Sharing site from
migrated. As the transition continues, users will be myGOJO
notified before their Box folders are moved to SPO.
Because the SharePoint Online
Question: How do I access my SharePoint Online sites are in the Cloud, Internet
sites? access is required; you do not
Answer: Like Collaborative Workspaces that are need, however, to be on VPN.
currently used, you will now also find a section on
myGOJO.com entitled “Collaborative File Sharing.” Question: How do I learn how to use SharePoint
As you are added to sites, they will appear under Online sites?
that section. Note: Users are encouraged to access Answer: A reference guide is available within each
their Collaborative File Sharing sites from myGOJO SPO site which can be used to learn the features.
even when working remotely. eLearning clips are in the development stage and
will be made available soon. If you have questions
HERE’S HOW: in the meantime, be sure to contact an IT Help Desk
From a GOJO Location: analyst by emailing helpdesk@gojo.com.
• Go to myGOJO
• Look for the Collaborative File Sharing section Question: Is there a way that I can work with
Collaborative File Sharing site files or folders without
an Internet connection?
Answer: Yes. A syncing tool will be deployed to
GOJO-issued PCs which will enable you to work off-
line. The synced files or folders will be housed on
the hard drive of your PC, so be cautious and only
sync what you need; you could inadvertently cause
your PC to be slower or fill up your hard drive. Note:
Be sure to remember to sync any needed files or
• Left-click on the name of a site to open it folders ahead of time. An IT Help Desk tip entitled
“Using OneDrive Sync to Work Off-Line” will be
From a Remote Location using a GOJO-issued provided to assist you with the procedure.
or personal PC
• To access myGOJO, type http:// Please submit terms for definition/clarification,
www.mygojo.com/intranet/pages/US.aspx in the topics, or questions to be included in future “Ask IT”
address bar of your browser columns to handprint@gojo.com.
7
