Page 19 - The EDGE Spring 2024 WEB

IMPROVING FACILITIES

AND YOUR BOTTOM LINE

TO ALLOW YOU TO FOCUS ON WHAT YOU DO BEST.

• Turnkey Infrastructure Renewal
• Leveraging Today’s Capital for Tomorrow’s M&O Savings
• Hedge Against Construction Market Volatility
• Innovative Funding Solutions

K12 LEADE RSH I P TEAM
Tylerg@climatec.com | climatec.com
602.373.1759

What we’ve not talked about is the thought process are involved? Who are the key contracts for each
involved with contract management that can really of those departments? Who is going to share in the
help to make the contract successful. responsibilities of managing this contract? Who will be
responsible for developing a schedule for the services
So, when would be a good time to consider contract being performed?
management? When we’re getting ready to manage the
contract? Do we need to consider contract management These may just be a few of the responsibilities and
sooner? Well, in my opinion the answer would be requirements that you consider, but by having these
yes, we need to consider contract management much pieces already thought out and assigned, it should help
sooner. Contract management needs to be considered to manage the contract with the steps already laid out.
at the latest, while developing the actual solicitation. Example, I have a contract with seven departments
Why, you ask? My response would be that the more that utilize equipment needing PM Maintenance
thought one gives to how a contract is going to be performed. Each department has at least one contact
managed, prior to award, the better your chances of listed as responsible for the servicing of the equipment
having a more successful contract. Granted, this is in that respective department. Based on the above
simply an opinion, but it’s an opinion that I’ve proven information, it may be advantageous to create, maintain
to be successful in my district for some contracts that I and keep updated, a contact list for all the departments
deal with. Let me share some examples. involved in that contract, along with the key contacts,
addresses, phone numbers and email addresses. This
First, one might have a PM Maintenance contract helps the awarded supplier to keep orders, contacts
that may also allow for unscheduled repairs. and schedules organized, if done properly.
When unfolding the requirements for this contract,
consider all the players involved with regard to the One of the other responsibilities I have delegated
services being performed. How many departments to the awarded supplier is to create the schedule for
CONTINUED ON PAGE 21

19