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Contract Management and When to Consider
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when PM Maintenance is to be performed to all of Remember, these are only examples of things that
the equipment. You see, some pieces of equipment should be considered. There are a plethora of other
are serviced at several different intervals. Having said responsibilities and requirements that could be
that, some may be serviced once a year, twice a year, considered, and it never hurts to discuss with others
four times a year, nine times a year and 12 times a year, involved in managing the contract.
or monthly. Although I have the supplier to create the
schedule, I still have them get it approved from my One other thing needing to be mentioned is the fact
departments – usually it’s not a problem. Lastly, it’s that nothing in this article is meant to be construed as
important for all participating contacts involved with legal advice, but rather best practice recommendations
managing the contract to keep the supplier/vendor based on my experience as a buyer for Mesa Public

informed of any changes that may affect this contract. Schools.

One last benefit that helps each of the assigned contacts I hope this helps in some small way to at least think
to manage this contract is by placing the number of about considerations meant to help make your
services, price for each service and total number of contract/s better.
services needed for the year. By having the pricing
on the purchase order for each service, it helps the Gary Barkman, ACBS, NIGP-CPP, CPPB, Supervisor,
responsible contact to verify prices being charged on Procurement Specialist I, Mesa Unified School District #4, can
the invoices in a more expeditious manner. be reached at gabarkman@mpsaz.org

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