Page 436 - Aida Hovsepian Onboarding

2/28/2018 CSCS Record Retention and Disposition Schedule
RETENTION AND DISPOSITION SCHEDULE
Personal Drive
6. Freight Forwarder and Approval letters by Chief Procurement Business DISTRIBUTION Distributor Based on the State of
International Distributor Officer 2009 - current None Electronic Litigation To be moved to One None Permanently Permently None BP 180 Performance Missouri's Policy
Approval Letters Drive Management
Distributor
7. Redi Savings Analysis Redi savings workpapers 2009 - current Need-based Excel Business Shared Drive None 1 3 None BP 180 Performance Based on the State of
Missouri's Policy
Management
Kristen's
Business Kristen's personal Personal Drive All logistics Based on the State of
8. Emails Emails from 3PLs, others 2009 - current Continuously Electronic 1 3 Destroy securely All logistics processes
Litigation email account on the shared processes Missouri's Policy
network (X:)
PRODUCE
Purpose of Existence Minimum Maximum Business Process #
Revision Other Disposition Business Process
Record Name Record Description Years Covered Format (Business, Litigation, Main Location Retention Period Retention Period (CSCS Risk Control Further Comments
Frequency Locations Method Description
Compliance) (in years) (in years) Matrix)
[1] [2] [3] [4] [5] [6] [7] [8] [9] [10] [11] [12] [13] [14]
1. Produce RFPs Produce RFPs 2014 - current Need-based PDF, Excel Business Shared drive None 1 3 Destroy securely BP 510 Suppliers and Based on the State of
Litigation Distributors RFPs Missouri's Policy
7 7
(after expiration) (after expiration) Distributor
2. DSAs with Produce Distribution agreements with produce Business BP 180 Performance Based on the IRS
Distributors distributors 2014 - current Need-based PDF Litigation HAVI None Permanently Permanently Destroy securely BP 200 Management, Status Guidance's on agreements
(for effective (for effective Change
contracts) contracts)
3. SSAs with Produce Agreements with produce suppliers 2014 - current Need-based PDF Business HAVI None 7 7 Destroy securely BP 520 Supplier Contracts
suppliers Litigation
4. Danaco agreement Third-party solution provider for 2013- current Need-based PDF Business Dustin's files None 7 7 Destroy securely BP 90 System management
produce Litigation
Supplier
5. Vendor Files Vendor information 2014 - current Need-based PDF, Excel Business Shared drive None 3 3 Destroy securely BP 160 Performance
Management
Business Michelle's email All logistics
6. Emails emails with vendors, DCs, others 2014 - current Need-based Electronic None 3 3 Destroy securely All logistics processes
Litigation account processes

11