Page 17 - Style Book 2020

16
8910- Publishing Standards
The Board recognizes that the quality of the printed materials published by the District reflects on not only the individual who author them, but also on the school, department, division, and District as a whole. Therefore, the Superintendent shall develop procedures that describe the minimum acceptable standard that all printed material published by the District must meet. These standards shall be communicated to all staff who produce docu- ments that are distributed to student and/or other stakeholders.
Any official communication from the district or school offices should be printed on official district letterhead with footer reserved for school principal or director information. Any em- ployee business cards printed through the district print shop will meet the standard district form.
This expectation does not prevent teachers from enjoying the liberty of designing and printing their own unique letterhead for purposes of sending letters home to families. Nor would it pre- vent teachers from designing and printing their own “unofficial” business cards. This expectation is to communicate a district standard for official school communication and representation. The district print shop will be used for printing official school letterhead and business cards only.
Personal Assistance Request Statement
• All registration forms for school system-sponsored activities must include a personal assistance request section, in compliance with Section 504 of the Rehabilitation Act
of 1973. Forms should include the following information.
Services will be available to sensory-impaired participants if requested in advance. Please check below if you are requesting such a service.
Interpreter for non-English speaker Interpreter for hearing impaired Reader for vision impaired
If it is determined that no sensory-impaired person plans to attend this meeting, the services will not be supplied.
• If registration is to be done by phone, fliers advertising school system activities should include a statement explaining that personal assistance will be available if requested when registering in advance.
Publication Approval
• Board Policy states that school system information for system wide or community distribution must be approved in advance by the appropriate supervisor and the Office of Government and Community Relations. Any special information such
as communications about new schools, new programs or controversial material also must be reviewed by Government and Community Relations prior to printing. This would include a flier or brochure about a new districtwide program, but not a school or department newsletter. It does not include routine announcements or publications a school might
send to all of its students. However, it would include an announcement sent to all students in the district.
Publication approval forms are available from the Office
of Government and Community Relations.