Page 37 - Student Handbook

A grade of “Inc.” is given to a student with passing class standing but fails to complete other
course requirements. Removal of “Inc.” grade must be done by meeting all the requirements for the
course within one year immediately following the term in which the grade “Inc.” was incurred. If a
student fails to remove the “Inc.” grade within one (1) year, he shall automatically be given a grade of
“5.00” in the subject.

A student, who incurred an incomplete grade under a professor who has gone abroad for more
than six (6) months or who has transferred or resigned, may complete his “Inc.” grade under another
professor of the same subject.

r) Changing of Degree Program/Major and Mino Fields. A student who plans to change his graduate
program should apply to the GS-OLC. Credentials of the applicants shall be forwarded to the Screening
Committee of the department where he is planning to take his new graduate program. A change in a
student’s major/minor/cognate fields must be endorsed by his Adviser and the Chair of the Department
where the student plans to take his new major/minor/cognate field and approved by the Dean.

s) Qualifying Examination. Only regular doctorate degree students shall be allowed to take the written
qualifying examination after earning nine units of the required courses. The examination shall be
administered by the Advisory Committee. The result of the examination shall be the basis for evaluating
the student’s ability to purse the doctorate degree and for determining a suitable program of course
work for him.

The student shall submit his application for the qualifying examination to the Dean, GS-OLC, not
later than one (1) month before the date of the examination. The application must be duly
recommended by the Advisory Committee and noted by the Chair of the student’s major Department.
Details of the qualifying examination shall be left to the discretion of the Advisory Committee.

To pass the examination, the student must obtain a unanimous “passing” vote from the
members of the Committee.

The Chairman of the Advisory Committee shall submit to the Dean a report on the result of the
examination within one (1) week after the examination.

If the student fails the qualifying examination, an oral examination within one week after the
first examination may be allowed subject to the unanimous approval of the Advisory Committee. If the
student fails in the re-examination, he shall be permanently disqualified from the program.

t) General Comprehensive Examination. A graduate student who has completed all the academic
requirements prescribed in his approved plan of course work shall apply for a written department
comprehensive examination. Application for comprehensive examination shall be submitted for
approval to the Dean, GS-OLC, not later than one month before the date of examination. This shall be
endorsed by the Advisory Committee and recommended by the Department Chairperson.