Page 118 - HCSD SOPandIC Manual

PERIOD OF AVAILABILITY OF CARRYOVER – B1

Limitations – Title I

Hinds County School District is allowed to carryover no more than fifteen (15) percent of its Title I, Part
A funds not expended during the initial twelve – (12) month period of the grant (October 1 to September
30). While every effort is made to expend all of the funds during the initial 12 - month period of the
grant, the district will expend/obligate 85% of the current year’s allocation by September 30, of the
current funding year. Example:

FY18 ALLOCATION $1,000,000.00
Minimum amount that must be expended/obligated
between July 1, 2017 (or upon approval of the $850,000.00
grant)– September 30, 2018
Amount district may carryover and must $150,000.00
expend/obligate during October 1, 2018 to
September 30, 2019
Amount district must liquidate by December 31, $150,00.00*
2019

* Because of the early closing of schools for Winter Break, liquidation of funds should be coordinated
with the early draw down date as well as the district’s payment schedule. To be liquidated implies that an
invoice has been received and a check has been issued on or before 12-31 of the current fund year.

Use of Carryover Funds

Title I fiscal guidance issued in February 2008 indicates that the districts have “significant discretion” in
handling carryover funds. For example, the district may:
• Add carryover funds to the new funding year’s allocation and re-distribute the funds to
participating schools in accordance to normal allocation procedures. Required set-asides must be
carried over for that set-aside, and equitable share carryover from funding years prior to FY2018
must remain for private schools. Also, redistribution of funds from an allocation prior to FY2018
must take into consideration private school equitable share.
• Allocate the funds to schools with the highest levels of poverty. The district must take into
consideration private school equitable share.
• Designate the carryover funds for any particular activity supported by districtwide reservation of
funds, i.e., additional parent involvement, extended day/summer school, professional
development, etc.
(Source: ESSA Moving Toward a Well-Rounded Title I, Manasevit, Winters and Cowan)

Hinds County School District will address carryover funds as follows:

1. The Federal Programs Director (FPD) will monitor the budgets on a monthly basis to ensure that
expenditures are made in a timely manner, and/or revisions are requested in a timely manner.

2. The FPD will calculate the 15% carryover for each school and the district and provide this information
to the Title I principals and school contacts during the second semester of the current funding year.

118