Page 125 - HCSD SOPandIC Manual
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PURCHASING THRESHOLDS
The Hinds County School District follows all federal, state and local laws and regulations. The attached
letter from the Office of Chief of Operations, dated August 27, 2018, Changes to Federal Purchasing
Rules, provides the newest thresholds for purchasing goods and services with Federal Funds. The most
restrictive threshold must be utilized.
Note: The purchasing thresholds for goods and services prior to the August 2018 notification were as
follows:
• $3,500 and above - two quotes
• $150,000 and above – bid or RFP
TITLE I, PART A – Q1 through Q3
Supplement Not Supplant State and Local Funds – Q1
The FPD will, at the time of approving a requisition, ensure that Title and other Federal grant purchases
are supplemental and meet the requirements of “supplement not supplant” as defined in the grant
regulations.
Title I Administrative Funds – Q2
HCSD utilizes a cost pool for consolidated Title grants (Title I, II, IV) for administrative costs to
administer the grants. These funds include salaries and benefits, professional development, travel, per
diem, dues and fees, equipment, general supplies, software, and contractual services.
The FPD ensures that administrative costs do not exceed the administrative caps as stated in each grant.
Transfers to Cost Pool – Q3
The Assistant Business manager transfers funds from Title revenues received by the district to the Cost
Pool as follows:
1. Upon grant approval, the Federal Programs Director (FPD) sends an email to the Assistant Business
Manager to transfer funds to the Cost Pool on a monthly basis as indicated in the draw down.
2. For the June draw down, the FPD will send an email to the Assistant Business Manager to transfer
funds from the other programs, Title II and Title IV, to the Cost Pool expenses.
3, The FPD will work with Business Services to adjust budgets to actuals for the Cost Pool budget at the
close of the district fiscal year, June 30. The FPD will revise Cost Pool budgets in MCAPS as necessary.
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