Page 66 - My Clinic Employee Handbook Draft V.1

3.24 NOTICES/POSTERS
Notices or posters may not be displayed on or within Company premises without the prior permission of a
MANAGER. Similarly, documents or notices, which are not directly relevant to work, may not be circulated
without prior permission.

3.25 EXPENSES
If you incur any expenditure on behalf of the Company, you will be reimbursed, provided that the expenditure
has been wholly, exclusively and reasonably incurred on Company business and has been approved by a
MANAGER. Any claims for reimbursements of business expenses should be made as soon as possible, such
claims must be accompanied by VAT receipts. Original receipts should be attached to the claim (i.e. credit card
receipts are not acceptable). VAT receipts are expected for all expenditure.

3.25.1 Purchasing materials from the Company
Employees seeking to purchase materials or equipment from or through the Company must do so only with
the expressed permission of a MANAGER.
All money outstanding must be paid either within 30 days of receiving the materials or, by special prior
agreement with a MANAGER only, be deducted in stages from your wages.
The company reserves the right to refuse to an employee request to purchase materials based on the overall
value of the order and the potential liability to the Company.
3.26 LEAVING THE COMPANY

3.26.1 Notice Periods
Notice must be given in writing to a MANAGER, and contractual notice periods must be observed. For the
majority of employees, this will be one week if you are still in probation and the minimum statutory notice
periods apply once you have passed your probation.

3.26.2 Leaving Date
Your letter must state your last date of employment and, if different, your last actual working day. The Company
reserves the right not to allow holiday to be offset against the notice period.

3.26.3 Return of Company Property
All Company property should be returned to a MANAGER on or before your last day of employment. Failure to
return such items may result in the cost of the items being deducted from any monies outstanding to you.

3.26.4 Holidays
Holidays, which you have accrued but not taken, will be paid for in your final salary, If, when you leave the
Company you have taken holiday for which you have not accrued sufficient service, the amount owed will be
deducted from your final salary.
3.26.5 Repayment of Loans/Expenses
Any outstanding loans, expenses, advances etc. will be deducted from your final salary.

3.26.6 Exit Interview
As a matter of policy, all employees serving notice shall have an exit interview. The purpose of the interview will
be to establish reasons for leaving.

3.26.7 References
If a prospective employer requires a reference, they should be requested to write to the Company. Any reference
supplied to another employer is given in complete confidence. The Company reserves the right not to supply
references.
3.26.8 Cessation of Benefits
All Company benefits will cease on the last day of employment unless written notification to the contrary is
given.

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