Page 71 - My Clinic Employee Handbook Draft V.1

SECTION 6: FACILITIES

6.1 ENCLOSED WORKPLACE SMOKE-FREE POLICY
Second-hand smoke, also known as Environmental Tobacco Smoke (ETS) or passive smoke is a cause of disease,
including lung cancer and heart disease, in third parties. Neither the simple separation of smokers and non-
smokers within the same air space, nor the provision of ventilation, can eliminate exposure to second-hand
smoke and the consequent health effects of such exposure. This policy applies to electronic cigarettes (also
known as e-cigarettes or vaping) also.
The Company accepts that employees may wish to smoke on their normal breaks granted in accordance with
the Organisation of Working Time Act 1997. However, the Company in no way encourages you to smoke and
no additional rest periods will be authorised for smokers.
This policy has been developed to protect all employees, service users, customers and visitors from exposure to
second-hand smoke, to ensure compliance with legal obligations and to ensure a safe working environment.
It is the policy of the Company that smoking will be strictly prohibited inside and around all company premises
(including canteen facilities and bathrooms, etc.) at all times. Employees are forbidden to smoke outside
Company premises and shops as this contravenes our smoke free image.
This policy applies to all employees, contractors, customers and visitors.

Overall responsibility for policy implementation rests with a MANAGER or other person, for the time being, in
charge of the premise. All employees' have an obligation to adhere to and facilitate the implementation of this
policy.
The person in charge shall inform all existing employees and contractors of the policy and their role in the
implementation and monitoring of the policy. All new and prospective employees and contractors shall be asked
to review this policy during their induction.
Infringements by employees will be dealt with, in the first instance, under the Company's disciplinary
procedures. Employees, contractors, customers and visitors who contravene the law prohibiting smoking in the
workplace are also liable to prosecution.

6.2 USE OF COMPANY EQUIPMENT AND STATIONERY
Stationery and other Company equipment must only be used for the purposes of your employment.
Any use of stationery or equipment, which is not authorised or relevant to your job, may result in disciplinary
action.
Company electronic equipment and devices are critical assets that are intended for business use. Electronic files
and communications created, stored, sent or received through company systems/equipment belong to the
company. System users are expected to be responsible, considerate and ethical in using company systems, to
protect valuable company information and to exercise prudent judgement. Misuse of company systems may
result in restriction or termination of access privileges and other disciplinary action, up to and including
termination.

6.3 PERSONAL MOBILE PHONES
The general use of mobile phones or other hand-held devices during working hours is prohibited. The
inappropriate use of mobile phones imperils employees’ ability to recognise and react to hazards, such as passing
forklifts, moving parts, electrical hazards and industrial processes, etc.
On client sites, it may be necessary for installation crews to carry their mobile phones, so they can be contacted
on work-related matters and for the purpose of documenting on-site progress or defects/client queries.

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