Page 75 - My Clinic Employee Handbook Draft V.1

IMPORTANT

If the vehicle cannot be driven arrangements must be made for its removal. All valuables should be secured
before leaving the vehicle unattended.

Breakdowns
In the event of a breakdown do not try to repair the vehicle. Contact the Company immediately for further
instruction.
1. Ensure nothing is done to endanger yourself or others
2. Make sure you and other passengers wear the hi-vis vests
3. Move passengers to the safest location – on motorways or other busy roads passengers should be taken
onto the embankment as far away from the traffic as possible
4. Move the vehicle off the carriageway (onto the hard shoulder on a motorway) and switch off the engine
5. Switch on the vehicle’s hazard warning lights
6. Phone the emergency services or breakdown service as appropriate. Make sure to give accurate location
details. If on a Motorway use the emergency SOS telephone to call for help – this will accurately inform
the Gardaí of your location
The company vehicle remains the property of the Company at all times. The company reserves the right to
change the vehicle without notice. The company reserves the right to commandeer the vehicle in exceptional
circumstances as deemed necessary by a MANAGER.
You are required to maintain a high standard of cleanliness of the vehicle, both inside and outside.
• Windscreens/rear windows should be free from clutter to aid efficient demisting of windscreen and
optimal view of the road.
• Dashboard and cab area should be kept clean and free of loose items.
• If eating in the vehicle, leftovers, wrappers and containers should be disposed of immediately in a
suitable manner. NEVER EAT AND DRIVE AT THE SAME TIME.

Further information and guidance on best practice regarding driving a vehicle for work can be found at
www.drivingforwork.ie/

In addition, the Company will issue instructions for driving company vehicles and update you of any legislative
changes.
6.4.9 Vehicle Tracking Devices
The Company reserve the right to install vehicle tracking devices on all Company vehicles. A Company Vehicle
Tracking Policy will be introduced should this right be invoked.
6.4.10 Fuel Card Policy
For employees who are provided with a Company vehicle, the Fuel Card linked to their vehicle must be used
when refilling the vehicle. The Company will not reimburse the employee for any fuel bought elsewhere for a
Company vehicle.

Only the vehicle specified on the Fuel Card can be filled with fuel, when used for business purposes. The Fuel
Card should be kept with the keys to the vehicle and it is the employee’s responsibility to ensure these are
kept together at all times.
Fuel Cards can only be used to purchase fuel. No other purchases can be made on the Fuel Cards.

The Fuel Card can only be used at providers as specified by the Company. You will be advised accordingly of
any changes.

Each card has an expiry date. Expired cards will need to be destroyed or returned to [insert job role]. Cards will
be replaced with new cards prior to their expiry date.

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