Page 70 - O'Kelly Sutton Employee Handbook June 23 Revision 2 2020

company premises (including canteen facilities and bathrooms, etc.) at all times. Employees are
forbidden to smoke outside Company premises and shops as this contravenes our smoke free
image.

This policy applies to all employees, contractors, customers, and visitors.

Overall responsibility for policy implementation rests with a MANAGER or other person, for the
time being, in charge of the premise. All employees' have an obligation to adhere to and
facilitate the implementation of this policy.
The person in charge shall inform all existing employees and contractors of the policy and their
role in the implementation and monitoring of the policy. All new and prospective employees and
contractors shall be asked to review this policy during their induction.

Infringements by employees will be dealt with, in the first instance, under the Company's
disciplinary procedures. Employees, contractors, customers, and visitors who contravene the
law prohibiting smoking in the workplace are also liable to prosecution.

6.2 USE OF COMPANY EQUIPMENT AND STATIONERY
Stationery and other Company equipment must only be used for the purposes of your
employment. Any use of stationery or equipment, which is not authorised or relevant to your job,
may result in disciplinary action.

Company electronic equipment and devices are critical assets that are intended for business
use. Electronic files and communications created, stored, sent, or received through company
systems/equipment belong to the company. System users are expected to be responsible,
considerate, and ethical in using company systems, to protect valuable company information
and to exercise prudent judgement. Misuse of company systems may result in restriction or
termination of access privileges and other disciplinary action, up to and including termination.
6.3 PERSONAL MOBILE PHONES
The general use of mobile phones or other hand-held devices during working hours is
prohibited. The inappropriate use of mobile phones imperils employees’ ability to recognise and
react to hazards, such as passing forklifts, moving parts, electrical hazards, and industrial
processes, etc.
On client sites, it may be necessary for installation crews to carry their mobile phones, so they
can be contacted on work-related matters and for the purpose of documenting on-site progress
or defects/client queries.

6.4 DRIVING FOR WORK POLICY
6.4.1 Aim of this policy
To reduce vehicle incident and at-fault work related road collision costs and injuries by
promoting a safe driving culture within the organisation.
6.4.2 Objectives of the policy
1. To make drivers aware of the main risks they face or create when driving for work
2. To make sure that employees who drive vehicles in the course of their work
demonstrate safe, efficient driving skills and other good road safety habits at all times.
3. To maintain all company vehicles in a safe, clean and roadworthy condition to
ensure the maximum safety of the drivers, occupants and other road users, and reduce the
impacts of company vehicles on the environment – this also applies to personal vehicles
used for work purposes.
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