Page 72 - O'Kelly Sutton Employee Handbook June 23 Revision 2 2020

mirrors before setting off. If you need to re-adjust whilst driving pull over safely in
order to do so
• report any near-misses, crashes, and scrapes, including those that do not result in
injury, and follow the collision procedures outlined in this policy
• report vehicle defects before the next vehicle use
• never carry any hazardous substances without the prior approval of the line Partner /
Director. Hazardous goods may only be carried in full compliance with relevant
legislation
In addition, it is required that all drivers:
• take regular and adequate rest breaks, at least every two hours
• stop when tired
• plan their journeys, taking into account pre-journey work duties, the length of the trip
and post- journey commitments
• stay overnight if driving time and non-driving duties exceed 10 hours in one day

If an employee is driving their own vehicle for work, the same policies apply. In addition:
• the employee must seek the employer’s agreement before using their vehicle for work
• the car must be legally registered, authorised, and insured for the purposes of work – the
employee must show evidence of this on request
• the employee must not carry loads for which the vehicle is unsuited, nor may they
carry more passengers than there are seat belts
• the vehicle must not be used in conditions for which it was not designed (such as off-
road)

You are required to maintain a high standard of cleanliness of the vehicle, both inside and
outside.
• Windscreens/rear windows should be free from clutter to aid efficient
demisting of windscreen and optimal view of the road.
• Dashboard and cab area should be kept clean and free of loose items.
• If eating in the vehicle, leftovers, wrappers, and containers should be disposed
of immediately in a suitable manner. NEVER EAT AND DRIVE AT THE SAME
TIME.

6.4.6 Employer Responsibilities
The employer will take all steps to ensure company vehicles are as safe as possible and will not
require employees to drive under conditions that are unsafe or likely to create an unsafe
environment, physical distress, or fatigue.

The employer will do this by:
• giving priority to safety features when selecting new vehicles

• fitting all vehicles with a first aid kit, a securely fitted fire extinguisher, a high visibility
jacket for each seat in the vehicle, a torch, and an emergency triangle

• Ensuring all vehicles are well maintained and that the equipment promotes driver,
operator, and passenger safety by:
o servicing the vehicles according to manufacturers’ recommendations
o setting up procedures where employees check their vehicle’s oil, water, tyre
pressures and general cleanliness on a monthly basis, then record the
inspections on a pre-use check sheet
o keeping maintenance schedules in the glove boxes of all vehicles, which are
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