Page 17 - EPEX Reference Guide

EPEX Reference Guide

P-Q

Pre-Award costs
Costs associated with a research project which can be incurred before the beginning dates of an award
or budget period.
Pre-Award Spending
Authorization to expend funds on a project to a specified limit before the award document has been
received from the sponsor.
Pre-Award Spending Number (PAN)
An account that is established in the University’s accounting system prior to receipt, acceptance and
processing of award documents from the funding agency. Such accounts are limited for a set period
and are not assigned a budget. All expenditures incurred in support of a project are at the
department’s risk should an award notice not be forthcoming or should it vary from what was
anticipated.
Principal Investigator (PI)
The individual responsible for leading the research effort described in a proposal for an award. The
Principal Investigator is responsible for the programmatic and administrative aspects of a project or
program, ensuring all terms and conditions of a sponsored agreement are met.
PI Eligibility
The criteria that must be met before an individual may serve as a Principal Investigator.
Prior Approval
The requirement for written documentation of permission to use project funds for purposes not in the
approved budget, or to change aspects of the program from those originally planned and approved.
Prior approval must be obtained before the performance of the act that requires such approval under
the terms of the agreement.
Program Announcement
Describes existence of a research opportunity. It may describe new or expanded interest in a particular
extramural program or be a reminder of a continuing interest in an extramural program.
Program Income
Revenues resulting from a particular research project.
Program/Project Officer
The sponsoring agency’s representative who is responsible for the technical, scientific, or
programmatic aspects of a particular grant, cooperative agreement, or contract. The program/project
officer works with the PI and research team to assure programmatic progress. He/she does not
officiate over financial matters, however, which is the role of a Grants/Contracts Officer.
Progress Report
Periodic, scheduled reports required by the sponsor summarizing research progress to date. Technical,
fiscal, and invention reports may be required.
Proposal
A formal application for funding that contains all information necessary to describe project plans, staff
capabilities, and funds requested. Formal proposals are prepared by the Principal Investigator and RAS
or the applicable department officially approved and submitted by OSP on behalf of the University.
Proposals at are maintained electronically through Compass: Emory’s Financial Management System.
Proposal Version
Proposal Versioning is used in Compass to keep track of what was proposed to the Sponsor (Proposal
Version V101) and what was awarded by the Sponsor (Proposal Version V102)

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