Page 76 - World Under 18 Championships

WORLD U18

hours to Kenyan music. Sub-Committee; The Head of protocol; and rep-
resentatives from the Office of the first lady. IMG
further conducted three site visits to Windsor with
aforementioned teams to ensure a seamless event.
What worked

• Good Coordination between the First lady’s office,
GRO, IAAF Head of Protocol and IMG
• e Cultural theme setup was excellent. e look and
KYEB
feel created the right atmosphere and ambience making
it memorable and distinctive event.
• The dinner started at 7.30pm and ended at 10pm.
Windsor catering setup was timely and guests arrived
on time.
• e event was well attended. Despite no RSVPs,
Majority of the guests attended.
During the LOC dinner given for the IAAF at Windsor Hotel and Golf • Guest enjoyed the Entertainment. Kayamba Africa
Resort, entertainment included dancing and LOC Patron, First Lady group engaged the audience hence most guests joined
of Kenya Mrs Margaret Kenyatta (front, second from right) and IAAF the First lady and IAAF president on the dance fl oor
President Seb Coe to her left, lead other guest in the revelry Challenges

IMG’s scope • e Finalized Guest list was forwarded to IMG one day
to the event.
KENYA YEARBO0K
• Offi ce of the First lady forwarded their guest list names
IMG was tasked with the following responsibilities:
two days to the event

• Approval and dispatch of invitation cards was late
• Event management
leaving no time for local guests to RSVP
• Event concept, layout and set up
EDITORIAL BOARD
• e Finalized Guest list was forwarded to IMG one day
• Event Program
to the event.
• Sourcing and Coordinating all 3rd party suppliers
• Offi ce of the First lady forwarded their guest list names
• Printing of the invitation cards
• Provision of selected photos for use on social media two days to the event
sites during event and pre-event • Approval and dispatch of invitation cards was late
• Branding of the venue leaving no time for local guests to RSVP
• Evening Entertainment • e Drummers prearranged transport from Kasarani
• Volunteer distribution to Windsor hotel was not availed on time resulting to
• Securing and setting up the Chief Guest’s holding them arriving late at Windsor.
room • Despite having booked volunteers transport from
In executing these responsibilities, IMG held frequent Windsor to transport them to their various homes,
meetings with the LOC Protocol and Hospitality none was provided. is resulted to liaising with the
VIP Vehicles at Windsor to provide the service.

76 | ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS