Page 109 - Misconduct a Reference for Race Officials

The hearing should then proceed as normal. Each party should submit their evidence to the
PC chairman for onward distribution. The PC chairman would then request questions from
the parties and members of the PC to be collated and issued together for responses from
the parties. When asking for questions, the PC chairman should request that the parties
number their questions and submit them in a format allowing the other party to respond
beneath each question. It may be helpful if different coloured fonts are used to denote each
party.

Once all evidence has been presented and questions answered, the parties should be
allowed to present a summation of their case. They can be reminded that, as all evidence is
written, there is no need to repeat what has already been presented.

The PC would then deliberate via email before agreeing on the facts found, conclusions and
decision. The PC chairman should then issue the written decision to the parties.

Teleconference Hearings

Similar to email hearings, it is unlikely that teleconference hearings will be suitable for Part 2
cases where parties may wish to present part of their evidence by use of models.

The PC chairman or PC secretary should identify a suitable time when all parties, witnesses
and PC members are available, ensuring that this allows sufficient time for the parties to
prepare.

All parties, protest committee members and witnesses should be asked to join the call at the
start. The PC chairman should confirm that everyone is online and then briefly explain how
the process will work. Depending on the system being used, any witnesses may either be
temporarily muted from the call or they can be asked to hang up and the PC will call them to
ask them to re-join when they are required.

The hearing should then proceed as normal. At the end of the evidence, the parties should
be excluded in a similar manner to the witnesses whilst the PC deliberates. They should
then be asked to re-join whilst the final decision is read out.

The PC chairman should ensure they are familiar with how the teleconferencing system
works before the hearing commences. This should include how to monitor those present on
the call.

Video Conference Hearings

Video conferencing through the use of commonly available methods such as Skype provides
the advantage of being able to see the parties. Some methods also have the important
advantage of allowing people to share their screens such that diagrams, pictures or videos
may be displayed.

The format should be largely similar to that followed for teleconference hearings described
as above.

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