Page 81 - 2020-2021 Catalog June

Students not meeting the minimum SAP requirements after the financial aid warning period will be
placed on an ineligible SAP status and will receive a SAP letter stating they have lost their eligibility to
receive federal and state financial aid. A student will stay on an ineligible SAP status until the student has
completed the required coursework and/or GPA to put them into compliance with BHCLR’s SAP policy
or have an approved SAP appeal.

Appeals to the Satisfactory Academic Progress Policy
Students may appeal BHCLR’s ineligible SAP status by completing a Financial Aid Appeal Form, which
can be printed from the BHCLR Financial Aid website. All appeals and documentation must be
submitted to the BHCLR Financial Aid Office. A student can appeal if they can demonstrate and
document unusual or extenuating circumstances as to why they did not meet the minimum requirements
of the SAP Policy. The appeal must include: why the student failed to make SAP and what has changed
that will allow the student to make SAP at the next evaluation. The appeal will be reviewed and a
decision made by the Financial Aid Satisfactory Academic Progress Appeal Committee. The committee
may request additional documentation before reaching a decision. Students will be notified in writing of
the results of the appeal. The committee’s decision is final.

Financial Aid Probation
A student who appeals this ineligible SAP status can be placed on Financial Aid Probation for one
semester if the student’s appeal is approved. A student may continue to receive financial assistance
during the probation period. If the student does not meet the standards of the policy in one semester,
there is no appeal option. The student will not be eligible to receive federal financial aid until the policy
standards are met.

Return of Title IV Funds
This policy applies to students who receive federal student aid (Federal Pell Grant and Subsidized or
Unsubsidized Federal Direct Loans and FSEOG) and completely terminates enrollment prior to
completing 60% of the enrollment period.

Termination of enrollment can be the result of any of the following actions:
 Student initiates an official withdrawal from BHCLR.
 Student is administratively dropped by instructors from all courses due to non-attendance.
 Student is administratively withdrawn from all courses as a result of disciplinary action.
 Student is considered an unofficial withdrawal by receiving all failing grades, or a
combination of failing grades, and either instructor initiated or student initiated drops.

The amount of Title IV aid an institution must refund to the federal aid programs is determined by the
federal return to Title IV funds formula as specified in Section 484B of the Higher Education Act.
BHCLR utilizes software provided by the Department of Education to calculate the amount of aid that
must be refunded which was initially utilized to pay institutional charges. The depart date provided by the
registrar’s office is utilized to document the last date of enrollment. If the student is considered an
unofficial withdrawal, and a failing grade is earned for nonattendance, the instructor must provide a last
date of attendance for the course. This date is used in the return of Title IV funds calculation. If a date
cannot be determined for an unofficial withdrawal, the midpoint of the semester is utilized.

BHCLR restores unearned aid used to pay institutional charges in the following order within 45 days of
the withdrawal determination:
 Unsubsidized Federal Direct Loan
 Subsidized Federal Direct Loan
 Federal Pell Grant

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