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ARTICLE VIII MEETINGS AND VOTING
SECTION 1. ANNUAL MEETING.
The Annual Meeting of the membership of the Club shall be held in Englewood, Florida, on the first Monday following the first Tuesday in February. Notice of the Annual Meeting shall be mailed to voting members at least ten (10) days before the meeting. Any member may attend meetings held as provided in this Article and may participate in discussions, but only a voting member as defined in Article II may make a motion or vote on any matter.
SECTION 2. SPECIAL MEETINGS.
Special Meetings of the membership shall be called by the Board, the President, or at the written request of a least fifty (50) voting members. The subject matter of the meeting is limited to a subject stated in the call. Notice of every such meeting shall be mailed to each voting member at least ten (10) days before the meeting and posted on the clubhouse bulletin board. e-Mail notice is permitted for Special Meetings.
SECTION 3. NOTICE.
A notice of a meeting is effective both as to date and delivery when deposited in the United States Mail addressed to the voting member at the address of the member as it appears on the membership book of the corporation.
SECTION 4. QUORUM.
A minimum of twenty percent (20%), rounded up to the nearest integer, of voting members present in person constitutes a quorum for the annual or a special meeting. However, a quorum is not required to be physically present for a ballot vote to be effective at the annual or any special meeting.
SECTION 5. VOTING.
A. Only a voting member may vote on a candidate or issue. B. Procedure:
1. A voting member may vote only by mail ballot for the election of Directors to the Board or on a question that requires the approval of a majority of all voting members as designated in sub-section C.
2. On any other question, a voting member may vote in person at a meeting where there is a quorum, unless the question has been designated by the Board to be voted on by mail ballot.
3. A mail ballot may be mailed, or hand delivered but is not effective unless received at the Club office prior to the meeting.
C. Votes Required:
A majority of those voting on a question is sufficient to adopt it with the following exceptions:
1. Amendment of these By-Laws requires a 2/3 majority of those voting 2. A majority of the entire voting membership is necessary to approve:
a. Expansion of Club facilities to include a swimming pool, tennis courts, or elaborate dining facilities.
b. Elimination of greens fee play.
c. Sale of all or a part of the Club’s real property d. Dissolution of the Club.
D. The tellers of the votes shall report the results to the President who shall report to the membership the candidates elected as Directors and the vote on any other ballot issue. After the vote is presented, the Secretary or any voting member may make a motion to accept the results and to destroy the ballots after a period of thirty (30) days. Candidates for Director may obtain their individual vote total and the minimum number needed for election to the Board.
SECTION 6. PARLIMENTARY PROCEDURE.
The current edition of Robert’s Rules of Order shall serve as a guideline in Club governance and for meetings.
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