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3. If the President has designated the Complaint “CONFIDENTIAL”, then all conversations and communications are “CONFIDENTIAL”.
C. Letter to accused when the Board has determined the Complaint is valid, and disciplinary action is warranted, with the following notifications:
1. The Board has received and reviewed the attached Complaint regarding accused’s action(s) and has determined is the Complaint is valid, and
2. Notice of Disciplinary action imposed, and
3. Accused has the privilege to formally meet with the Board if he/she so chooses at a mutually
agreeable time to review and discuss the Board’s decisions prior to the Board’s final
determination, and
4. Accused must request meeting with the Board, in writing, within seven (7) days of receipt of
this letter, and
5. Meeting must be scheduled within ten (10) days of Board’s receipt of accused’s letter
requesting same, and
6. Failure to: Request meeting with the Board within seven (7) day period, and/or not
accommodating the ten (10) day period to set mutually agreeable time for meeting, and/or failure to appear at the scheduled meeting with the Board results in the privilege to meet with the Board being rescinded, and
7. Accused may bring a witness(es) or advisor to the meeting provided the witness(es) or advisor(s) is a Club member in good standing, and
8. If the President has designated the Complaint “CONFIDENTIAL”, then all conversations and communications are “CONFIDENTIAL”.
D. Final letter to accused when the accused made a proper written request to meet with Board and then the accused failed to attend the scheduled meeting. Letter includes the following notifications:
1. Accused’s privilege to meet with the Board regarding the Complaint is rescinded as a result of accused’s failure to attend scheduled meeting, and accused making no attempt to reschedule meeting for just cause,
2. The Board has determined the Complaint to be valid, and
3. The Board’s determination regarding Disciplinary Action, and
4. The investigation and deliberation regarding the Complaint are closed, and 5. The Board’s determinations and actions are final, and
6. If the President has designated the Complaint “CONFIDENTIAL”, then all
conversations and communications are “CONFIDENTIAL”, and
7. If Disciplinary Action is Expulsion from the Club, then a Pro-Rated Dues
Only refund check is prepared and enclosed. E. Final letter to accused with following notifications:
1. The Board’s determination regarding the validity of the Complaint, and
2. The Board’s determination regarding Disciplinary Action, and
3. The investigation and deliberation regarding the Complaint are closed, and 4. The Board’s determinations and actions are final, and
5. If the President has designated the Complaint “CONFIDENTIAL”, then all
conversations and communications are “CONFIDENTIAL”, and
6. If Disciplinary Action is Expulsion from the Club, then a Pro-Rated Dues
Only refund check is prepared and enclosed.
F. Final letter to complainant with following notifications:
1. The Board’s determination regarding the validity of the Complaint, and
2. The Board’s determination regarding Disciplinary Action, and
3. The investigation and deliberation regarding the Complaint are closed, and
4. The Board’s determinations and actions are final, and
5. If the President has designated the Complaint “CONFIDENTIAL”, then all conversations
and communications are “CONFIDENTIAL”.
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