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a. Specific disciplinary action is also determined. i. None
ii. Warning Letter, or
iii. Suspension, one-hundred-eighty (180) days maximum, or iv. Expulsion.
b. The President instructs the Secretary to notify the accused by letter stating the Board’s decisions regarding:
i. Validity of the complaint,
ii. Disciplinary action, if any, to be imposed, and
iii. Privilege of accused to request a meeting with the Board prior to the Board’s final decision. See Section 6.C. below.
SECTION 5. PROCEDURE WHEN ACCUSED REQUESTS MEETING WITH THE BOARD.
A. The Secretary, or other Officer of the Board, will contact the accused to set a mutually agreeable time to meet with the Board. The meeting date must be within ten (10) days of the Club’s receipt of the accused’s letter requesting the meeting. If the accused does not reach an agreeable time to meet with the Board within the ten (10) day period or the accused does not attend the scheduled meeting, then the accused’s right to meet with Board is rescinded. When the accused’s right to meet with the Board is rescinded the President instructs the Secretary to so notify the accused by letter. See Section 6.D. below.
B. Meeting with the accused is to be conducted as follows. The accused, accused’s witness(es), and/or accused’s advisor(s) are invited into the meeting. The President describes the procedure of the accused’s etal meeting with the Board:
1. Discussion is limited to subjects directly related to the Complaint, and
2. Accused etal may present their view and supporting evidence regarding the Complaint, and 3. Accused etal may ask questions of the Board members, and
4. Board members may ask questions of accused etal, and
5. Discussion will conclude when President determines discussions are complete, and
6. President advises accused etal, their discussion will be considered in the Board’s
final decision and the Board’s final decision will be mailed to the accused and the
complainant.
7. President instructs accused etal to leave meeting.
C. Board weighs Committee report (if applicable), previous discussions, and discussions with accused etal in arriving at Board’s final determinations regarding validity of Complaint and Disciplinary Actions, if any.
SECTION 6. LETTERS SENT BY SECRETARY AS INSTRUCTED BY PRESIDENT.
A. Initial letter to accused when the Board has determined the Complaint requires further investigation with the following notifications:
1. The Board has received and reviewed the attached Complaint regarding accused’s action(s) and forwarded to the Grievance or Ad Hoc Committee for investigation and recommendation(s), and
2. Grievance or Ad Hoc Committee will contact you as part of their investigation regarding the Complaint, and
3. If the President has designated the Complaint “CONFIDENTIAL”, then all conversations and communications are “CONFIDENTIAL”.
B. Initial letter to complainant when the Board has determined the Complaint requires further investigation with the following notifications:
1. The Board has received and reviewed the attached Complaint and forwarded to the Grievance or Ad Hoc Committee for investigation and recommendation(s), and
2. Grievance or Ad Hoc Committee may contact you as part of their investigation regarding the Complaint, and
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