Page 196 - 2019 Orientation Manual

For each purchase, the Executive Director, in consultation with the Director of Finance and
Membership, shall evaluate whether the acquisition will have an impact on insurance coverage,
determine if present coverage valuations are adequate, and obtain additional coverage if
necessary.

Added October 18, 2014

F. Check Endorsement/Stamp
It is the policy of the LSBA to endorse checks with a stamp(s) as follows:

For Deposit Only
Louisiana State Bar Association
Bank Name
Account Number

G. Check Signing
Checks signers shall be designated in accordance with Article XIII, Section 3 of the
Articles of Incorporation. Issuance of checks shall be limited as follows:
• Individuals involved with check preparation and bank reconciliations shall be
prohibited from having check signing authority; and
• An individual may not sign a check made payable to himself/herself or one
made payable to a third party for expenses personally incurred by that
individual.

Checks issued on all accounts except the Office Account shall be processed as follows:
1. Department heads shall review and approve all invoices for goods and
services within their areas of responsibility;
2. The Executive Director shall review and approve all invoices after they have
been approved by the appropriate department head;
3. The Director of Finance and Membership shall prepare checks for payment
of all approved invoices and shall create a check register which includes the
following information for each check:
• Check number;
• Date of Issuance;
• Name of payee; and
• Amount of check
4. In advance of release of checks, the check register shall be sent to the
Treasurer, along with explanations for any extraordinary expenses;
5. The register shall simultaneously be sent as information only to all members
of the Budget Committee;
6. The Treasurer shall have no less than 48 hours and no more than 72 hours
to review and approve the register;