Page 197 - 2019 Orientation Manual

7. Upon approval by the Treasurer, the Director of Finance and Membership
shall issue checks with the electronic signature of the Treasurer. The
Executive Director shall then physically sign those checks which contain
the Treasurer’s electronic signature;
8. Should the Treasurer not be available to review the register, the Executive
Director, in his/her capacity as Assistant Treasurer, shall have authority to
approve the register on behalf of the Treasurer, and the Executive Director’s
electronic signature shall be affixed to the checks. In such instances, a
second individual from of list of members designated by the Board of
Governors must also approve the invoices, and he/she must physically sign
those checks which contain the Executive Director’s electronic signature.

The Office Account shall require only the signature of the Executive Director and shall
at no time contain a balance of more than $10,000.

Amended April 21, 2012

H. CPA Firm Management Letter
It is the policy of the LSBA for the Executive Committee to discuss the CPA
management letter with representatives of the auditing firm and to direct staff to the
appropriate action required to address the deficiencies addressed.

I. CPA Firm Retention
It is the policy of the LSBA to contract with the CPA firm selected to audit the
organization for an initial period not to exceed three years. This contract may be
renewed for an additional two-year term, for a total engagement period not to exceed
five consecutive years.

At the end of the initial three-year period the Board of Governors, upon
recommendation of the Audit Committee, may extend the engagement for two
additional years. Should there be no such recommendation from the Budget Committee,
the Treasurer, with the assistance of the Executive Director and Director of Finance
and Membership, will solicit bids from a minimum of three CPA firms with appropriate
not-for-profit experience. This information will be reviewed by the Audit Committee
which will make a recommendation to the Board for final selection.

The contract awarding the audit will have a clause allowing the LSBA to contract with
another firm prior to the end of the contract period if the current firm provides
unsatisfactory service.

Amended November 7, 2007

J. Expense Reimbursement
The LSBA recognizes that the time and talent contributions of volunteers are necessary
in order effectively to serve its membership. These Expense Reimbursement Standards
provide guidance for the reimbursement of reasonable and necessary expenses incurred
in carrying on the functions of the Association. The policies apply to the officers, Board