Page 138 - 2021bogOrientationManual

Amended November 7, 2007

K. Expense Reimbursement
The LSBA recognizes that the time and talent contributions of volunteers are necessary
in order effectively to serve its membership. These Expense Reimbursement Standards
provide guidance for the reimbursement of reasonable and necessary expenses incurred
in carrying on the functions of the Association. The policies apply to the officers, Board
of Governors members, Young Lawyers Division Council members, committee
members, continuing legal education seminar chairs and speakers, and staff.

1. Transportation Expenses. Mileage will be reimbursed at the IRS rate (54.5
cents per mile as of 1/1/18) for all authorized personal automobile travel. Coach
airfare will be reimbursed. Members are expected to obtain the lowest discount
fare available on air travel. Frequent flyer points accumulate to the traveler's
personal benefit. Scheduling and cost of travel, however, should be arranged
solely for the benefit of the LSBA.

The use of charter or private planes will be reimbursed at the rate otherwise
allowable for commercial coach airfare or at the IRS rate for personal
automobile travel, should commercial coach services not be available. Under
special circumstances, use of charter or private planes will be reimbursed at the
actual rate with prior approval.

Charges for rental cars may be reimbursed if the total cost of the rental car,
including fuel costs, is less than the cost of taxi transportation or the cost of
mileage reimbursement for personal automobile use.

2. Lodging Expenses. The Bar will reimburse lodging expenses when an overnight
stay is necessary. Lodging costs, including tax, are reimbursable at a maximum of
$175 per day, or the LSBA authorized/negotiated rate for the meeting or event,
whichever is less. Officers and other members authorized to travel on bar business
for which the LSBA has not negotiated a rate are expected to exercise fiduciary
responsibility and choose accommodations and/or negotiate rates as close to the
stated maximum daily rate as practicable. Reimbursement for rates above the
stated maximum must be approved by the Treasurer in consultation with the
Executive Committee.

3. Meal Expenses. The Bar recognizes that members who attend meetings are not
able to eat at home and thus are entitled to reasonable reimbursement for the cost
of their meals. Meals will be reimbursed at a maximum total of $50 per day, with
appropriate receipts/documentation.

4. Per Diem Allowance. For those whose attendance at meetings requires them to
spend the night in the city where the meeting is being held, the LSBA will
reimburse expenses up to a maximum per diem allowance of $175 for meals,
lodging, rental car, cab fare, and "other" expenses (but not including "travel"). For

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