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c. Budget Line Item. In addition to the limitations of these policies,
officers are required to limit reimbursement in accordance with the
line items established in the budget. If at any time it appears that
expenses will exceed the line item, the officer will be required to
seek and justify a line item increase from the Board of Governors.
d. Exceptions to General Policies. Officers’ meals will be
reimbursed up to $60 per person per day, for a maximum of $120
per day. Expenses incurred as part of group meal functions will
not be subject to this limitation.
e. Meeting Registration Fees. Meeting registration fees for the
officers and their spouses/guests will be reimbursed.
f. Entertainment. Reasonable entertainment charges, if directly
related to the meeting, will be reimbursed.
g. Recreation. Recreational activities, if scheduled as part of the
official meeting program, will be reimbursed for the officer and
his/her spouse/guest.
h. IRS Rules. The LSBA shall issue a Form 1099 to the officer for
spouse/guest travel expenses reimbursed during the previous
calendar year. As per the IRS guidelines, the following items are
included in the Form 1099 calculation:
 Spouse/guest airfare;
 Spouse/guest only automobile travel or cab fare;
 50 percent of all non-group meals consumed by officer and
spouse/guest;
 spouse/guest entertainment charges;
 spouse/guest meeting registration fees; and
 other expenses which can be calculated on a per person
basis.
i. Compliance. Unless specifically excepted above, the officers will
comply with the reimbursement policies and procedures contained
herein.

7. Staff. Members of the staff of the Louisiana State Bar Association will be
reimbursed for travel as per these standards:
a. Annual Meeting. Staff members selected to handle on-site
responsibilities for the Annual Meeting will be reimbursed as per
the standards established in advance by the Executive Director.
b. Spouse/Guest Expenses. With the exception of the executive
director as outlined in Section 6, expenses for spouses/guests of
staff members will not be reimbursed.
c. Telephone Calls. In order to maintain contact with their homes
when out of town, staff members are authorized to make one
personal call per day at LSBA expense. Calls will be of reasonable
duration.
d. Calls to LSBA. When calling the LSBA from out-of-town, staff
members will utilize the toll-free number.

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