Page 58 - On Call folder

PS08
Driving & Travelling Hours Issue No: 06
Policy Statement Issue Date: 09/08/2017

The purpose of this policy is to set out the company’s commitment to ensure the health,
safety and welfare of its employees, contractors and other road users in the way that it
manages driving and travelling hours to and from a site of work. This policy follows good
practice guidelines laid down by The Health and Safety Executive, the Department for
Transport and the Royal Society for the Prevention of Accidents. It sets out limits on hours
spent travelling to and from site as it is recognised that this activity can have an impact on
the levels of fatigue both for work and for driving.

The company is committed to ensuring that driving and travelling hours are planned,
managed, controlled and monitored such that fatigue will not lead to errors that are likely to
create danger on railway infrastructure or cause road traffic accidents whilst travelling to and
from site. The policy is applicable to all company employees and contractors employed by
the company. It does not cover commuting.

The following limits apply in respect of driving and travelling hours:

• The maximum permitted planned travelling time is limited such that the total time of
travel plus planned shift length does not exceed 14 hours. For example, if the time
required on site is 10 hours then total planned travelling time must not exceed 4
hours.
• Travelling time prior to the start of a shift must not be planned to exceed 3 hours.
• No employee shall drive for more than 2½ continuously without a 15 to 20 minute
break and for no more than 6 hours in a single day.

These policy guidelines must not be exceeded unless a risk assessment has been carried
out and additional control measures have been agreed and implemented. In circumstances
where these guidelines are likely to be exceeded, lodging in a hotel for at least eight hours
will be arranged before resumption of a journey. Even if the guidelines do not appear to
have been exceeded, the company will endeavour to accommodate all reasonable requests
for lodging from an employee or contractor. Driving whilst tired will be actively discouraged
and the taking of frequent breaks and rotation of drivers will be promoted.

It is the duty of every employee to seek authorisation where an exceedance is likely to
happen or has already occurred. It is also the duty of every employee to take reasonable
care for the health and safety of himself and of other persons who may be affected by his
acts or omissions at work in accordance with Section 7 of the Health and Safety at Work etc.
Act 1974.

Mr S E Jamieson
Chief Executive Officer
RT Infrastructure Solutions Limited

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