Page 131 - MS Office 365 for Dummies 3rd Ed (2019)

After you enter your taxonomy in the Term Store, tagging content becomes easy and intuitive. For example, if you’re tagging content from a SharePoint site and you type in the letters p r o, terms listed in your taxonomy starting with pro (for example, program, project, prospect, and so on) appear, giving you the ability to select the one that fits your needs.
The great thing about this is that all the site collections under your tenancy can now consume company-approved, corporate-driven keywords from your taxon- omy. This doesn’t mean, however, that tagging is limited to the keywords in your taxonomy. Users can always add new tags, which the admin can then add to the Term Store, if appropriate.
In a multitenancy environment, each tenant is separated from all the other ten- ants with secure “walls” so that one tenant cannot access another tenant’s assets. In other words, you might be sharing a physical server with other people, but you will never know they are there. You cannot see other tenants and other tenants cannot see you. Therefore, if you do a keyword search from any of your site col- lections, the search results will only pull data from within your tenancy.
Delegating administration tasks
Delegated administration is pervasive throughout Office 365 and bodes really well for businesses knowing that their cloud solution is not hinged on one person. Can you imagine what it would be like if only one person had the power to grant access, enable features, and block users and then one day that person is somehow not available?
With Office 365 and SharePoint Online specifically, you can delegate administra- tion up and down. By delegating administration and sharing the workload, you can empower the person who knows his business unit best to control who gets access, how much storage to have, and what custom solutions to install in his site collection.
At the top level, the Tenant Administration level, Office 365 enterprise plans offer the following roles in the Office 365 Admin Center:
» User: This role doesn’t provide any administrative access.
» Global Administrator: This role is the top-level administrator for your company who has access to all the features in the administration center. Global administrators can assign other administrator roles, including granting someone a global administrator role.
» Customized Administrator: This role allows you to create a customized administrative level so that roles can be divided among multiple people.
CHAPTER 8 Demystifying SharePoint Online Administration 115