Page 220 - MS Office 365 for Dummies 3rd Ed (2019)
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Meeting and Conferencing the Teams Way
Chats and conversations in Teams are fun ways to communicate with others. Sometimes, however, it’s more efficient to get on a quick call with team members to resolve an issue versus going back and forth in a chat. Fortunately, Teams pro- vides a complete meeting solution with support for audio and video conferencing. Because calling capabilities are built into Teams, you don’t need to log out of Teams and start a separate application to start an ad-hoc meeting.
For more formal meetings, you can schedule a meeting much like how you set up meetings in Outlook. Meetings you create in Teams will show up in your Outlook calendar.
Setting up an impromptu meeting
Let’s say for example you are chatting with three members of your team about an issue. After a lengthy back and forth and waiting times in between, you decided it’s much faster to just get on a call and talk about the issue. To start an impromptu meeting:
1. ReplytotheconversationthreadandclicktheVideoiconthatappearsat the bottom of the Compose box.
2. Fromthevideowindowthatpopsup,enterasubjectforyourcall.
3. Togglethevideocameraonorofftochoosebetweensharingyourvideo
or just audio.
4. ClickMeetNowtostarttheconference.
A conference window will open with a pane on the right where you can invite others to join the meeting (Figure 15-7).
5. Whenyou’redonewiththemeeting,clicktheredphoneicontoendthe call and leave the meeting.
  MAKE YOUR MEETINGS ENGAGING!
 Drive engagement during meetings by using the rich meeting capabilities available in Teams. The Meeting Notes icon, which appears above the Invite someone or dial a number box allows team members to contribute to the meeting notes in real time. Next to the Meeting Notes icon is the Show Conversation icon, which allows team members to continue to chat and add attachments during the meeting to capture relevant information.
204 PART5 UsingtheRightToolfortheRightPurpose




















































































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