Page 55 - MS Office 365 for Dummies 3rd Ed (2019)

simple as a couple of button clicks. We cover using Teams for online meetings in Chapters 15 and 16.
From conversations to ad hoc meetings — yes, it’s possible
By using Teams, you can instantly connect with others from multiple locations. As previously mentioned, you might be reading a SharePoint post but you also might receive an email and want to meet with that person right away if he is available. You can see his status on the presence icon next to his name in your Outlook email message, as shown earlier in Figure 2-4. If you want to communicate with this person, you can hover over his Teams presence icon to access the menu. You may want to send a chat message to the user, so you click the Chat button. A chat session instantly opens, and Teams takes care of pulling in the subject of the email as the subject of the chat so that the person knows what the chat is about. It’s almost as good as walking across the hall to talk to someone, only now that someone can be anywhere in the world.
Online meetings unleashed
An online meeting is nothing new. There are many services that offer the ability to share your screen or co-author documents. What has finally come together with Office 365 is the tight integration between all the different products. You can now see if someone is available for a meeting right from within the applications you use day in and day out, such as Outlook, Office, and SharePoint. Using Teams, it is also possible to set up meetings with those outside your organization. Teams meetings enable you to conduct meetings using chat rooms, audio, video, shared white boards, and even polling. Conducting meetings with Teams is covered in detail in Chapter 15.
Interacting with photos and activity feeds
In addition to instant communication, Teams can also contain personal informa- tion, such as photos and activity feeds.
Being able to put a face with a name is nice. Just about anywhere you might connect with another person, be it Outlook, SharePoint, or the author information property from within an Office document, you can view information about the person. The name of a person will have a presence icon next to it. Hover over the presence icon or photo and then click the details screen. Figure 2-5 illustrates viewing the details of a colleague from within the Author property of a Word document.
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