Page 98 - MS Office 365 for Dummies 3rd Ed (2019)

Managing Digital Content
Imagining a business that functions without using computers is nearly impossi- ble. Computers are used for everything from communication to accounting. Com- puters definitely speed up business, but this speed has a consequence. The result is that mountains of digital content are produced on a daily, if not hourly, basis. Managing all this content is one of the areas in which SharePoint and OneDrive for Business shine. In the next sections, we examine some nifty SharePoint and One- Drive for Business features, including special online libraries for documents and other media, lists for managing data and tasks, and specialized features, such as Document Sets for working with groups of documents as a single block.
OneDrive for Business is a place for you to store your documents in the cloud. OneDrive for Business is powered by SharePoint, though. Think of OneDrive for Business as your personal place in SharePoint.
Document libraries
A document library is a special folder that you can access through your web browser or directly from within Office applications, such as Word or Excel. If you have ever used SharePoint, then you are familiar with document libraries. With SharePoint Online, these document libraries work the same way they do had you spent the time, energy, and resources of implementing SharePoint yourself. With SharePoint Online, however, you just sign up in the morning and begin using SharePoint in the afternoon.
A document library used to store Word documents, in addition to Excel and PowerPoint documents, is shown in Figure 6-1.
A SharePoint document library takes care of the heavy lifting of managing con- tent, such as the capability to check in and check out a document, versioning, security, and workflow. Each document in a library has a context menu that can be accessed by hovering the mouse pointer over the item and then clicking the drop-down menu that appears to the right, as shown in Figure 6-2.
A familiar theme in Office 365 is integration between products. In addition to working with document library functionality, such as check in and check out by using the browser, you can also do so from within the Office documents, as shown in Figure 6-3.
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