Page 101 - SOP Final

College policies ACT + 10
Contracts ACT + 4
Contracts for major assets, construction, etc. PERM (V)
Patent and Trademark Records ACT + 6
Accreditation records PERM (V)

LITIGATION RECORDS
Claims ACT or SOL
Litigation Files ACT + 2
Other Court Documents and Records ACT
Settlements PERM (V)
Releases SOL
(generally 3 years, but check with legal counsel)
Judgments PERM

INSTITUTIONAL RESEARCH

Fact Books PERM
Supporting statistical reports PERM
State and Federal Statistical Reports (electronic) PERM
Surveys (alumni, student, faculty) Data files 3 years
Weekly Headcount reports PERM

OFFICE OF INTERNATIONAL STUDIES

Individual student files ACT + 4 years

PRINCIPAL’S OFFICE

FACULTY FILES
Course Evaluation Forms 3 years after end of semester
Retired and deceased faculty 1 year after end of semester

Full and half-time faculty files (V):
Annual Records PERM
Appointment Letters PERM
Curriculum Vitae
.. Most Recent PERM
.. Others ACT
Grants And Awards From External Entities PERM
Grants And Awards from JISCE ACT

LEAVE INFORMATION
Reports PERM
Other information ACT
Miscellaneous ACT or Archive
Tenure Review (preliminary, tenure and promotion files)*
Letter from president PERM

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