Page 92 - SOP Final

• Separate boxes for different series or types of material. For example, keep public
relations materials separate from general correspondence.
• Keep physical types separate. For example, do not mix videotapes, paper press
releases and photographs all together.
Keep materials in original order
• When removing items from file drawers, or from shelves, place in box in order as
found.
Keeping materials in the order which they were used is helpful for researchers.
•
If unorganized, put in logical order.
• If the files should be organized alphabetically, chronologically, etc., and you find
that they are not when you start to pack them, take some time to organize them
properly.

Label boxes.
• Include Name/Author, Type of files (e.g. correspondence), Subject (e.g.
bridge construction),
• Date range, and Box number. Also, note if the file contains fragile materials. For
example:
• John George
• Correspondence, Stadium funding bill
• 1990s – 2002
• Box 4

Create an inventory (box and folder list) for the boxes.
• List each box, and the titles of the folders in the box.
• Place the folder list for each box into that box where it can be easily found.
• Send copies of list(s) to the archivist.

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