Page 106 - Operations & Procedures Manuals

HUMAN RESOURCES
STANDARD OPERATING PROCEDURE
PROCEDURE:
Overtime & Extended Time Approval
SOP REFERENCE #: 212.1
REVISION DATE:
REVISED BY:
RELATED POLICY:
Policy 212: Payment of Overtime
Policy 213: Payment of Non-Exempt Staff for Overnighters
OBJECTIVE:
Each employee is expected to manage their work week and time on task.
Non-exempt employees working more than 40 hours are required to be paid
overtime. These additional hours require prior approval from Branch Director
and COO to ensure budgetary and scheduling considerations have been
examined prior to the site incurring the budget impact. These hours may
occur due to onsite programming or trips away for conferences and field
trips.
RESPONSIBLE PARTY:
PROCEDURAL STEPS:
Individual Employee
Boys & Girls Clubs of Greater Scottsdale’s workweek is Monday through
Sunday. Once a non-exempt employee has worked more than 35 hours in a
week and one or more additional days of the work week exist, that employee
must notify their supervisor prior to the end of that workday. The supervisor
will then determine if schedule adjustments are required. The Branch
Director must be notified and give approval for overtime. If the supervisor
instructs the employee to report to work the next day(s) and the employee
works more than 40 hours in a work week, the additional hours above 40
must be paid at the rate of time and a half.
The overtime must be paid during the pay period in which it occurs. Staff
cannot opt to volunteer the additional hours to avoid overtime. Time worked
must be time paid.
In the case of extended travel or overnight supervision requiring staff to work
overtime, an estimated overtime schedule must be discussed prior to hours
being worked. Employees must not assume the supervisor is aware of
overtime status created. Prior approval is needed.
FREQUENCY/TIMING:
Each Pay Period
FORMS/DATABASE/OTHER
Employee Time/Attendance records, Documented Overtime Approval
INPUTS:
102