Page 119 - Operations & Procedures Manuals

STANDARD OPERATING PROCEDURE
PROCEDURE:
Field Trip Logistics
SOP REFERENCE #: 409.1
REVISION DATE:
REVISED BY:
RELATED POLICY:
Policy 409: Member Supervision on Field Trips
Policy 410: Member Supervision on Out of County Fieldtrips
OBJECTIVE:
Boys & Girls Clubs of Greater Scottsdale offers Club Members opportunities
through Club sponsored field trips. Member safety is priority #1 and field
trips often pose additional levels of risk that must be mitigated to ensure
safe return of all Club members.
RESPONSIBLE PARTY:
Branch Director
PROCEDURAL STEPS:
Field Trip Approval
All field trips must be on the pre-approved list of field trip locations. If a trip is
not on the list, the suggested location and all pertinent information must be
submitted to the COO. Once approved by the CEO the new location will be
added to the approved list and can be booked as an outing for the members.
The trip cannot be booked, advertised, or considered until after the location
has been added to the approved list. It is suggested that ample time be
given for the approval process, which may include an inquiry from the
organization’s insurance carrier.
Field Trip Permission
All field trips require written permission slips that include:
Name of Attraction/Place of Visit
Address of Trip Location
Date of Trip
Age group restrictions (if any)
Time departure and return
Fees Required
Specialty information (lunch provided, swim attire needed, etc.)
Parent/guardian Signature and Date
Emergency Contact for Parent/Guardian
• • • • • • • • •
All field trips out of the branch’s home county require a permission slip which includes parent/guardian consent to emergency medical treatment for child and a medical liability waiver. The permission/waiver must be turned in to the branch and a copy brought on the trip. This provides proof of medical consent if emergency treatment is needed and a parent/guardian cannot be reached. The Out of County Consent Form is available at shared/FORMS/Field Trip - Medical Liability Waiver
A Club member may not attend a field trip with a verbal consent. A
written/signed form is required for any youth in attendance (even if a
parent/guardian is chaperoning the trip). A copy of each member’s
permission slip must be carried on the trip and kept secure by the Field Trip
Lead Supervisor.
115