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The lease renewal process – The routine inspection process
Why it’s important
The routine inspection is conducted approximately
16 weeks after an initial inspection after 8 weeks.
This fee is applied when the lease is extended for a
This allows us to monitor the tenant performance
further term with an existing tenant.
and general condition of the property, keeping the
The main benefit to you for the continuance of a fixed condition as well maintained as possible and keeping
term lease is that it assures a maximum payout on a your asset value maximised.
landlord insurance policy should the tenant default
in rent. It also guarantees the rent to the landlord
should the tenant wish to break a fixed lease (this is
dependent on your landlord insurance policy wording). The routine inspection process –
What we do
Should either of these situations occur on a non-fixed
term lease (should a fixed term lease not be renewed)
• Issue the tenant with the required legislative
the tenant is not obligated to keep paying rent (only 14
written notice of inspection.
days’ written notice is required) and the landlord can
suffer unforeseen financial loss should this occur in a • Tenants and landlords are notified of upcoming
quiet rental time. inspection and landlords are invited to attend
every inspection.
The landlord must fund the vacancy period in this case
• A room-by-room written report detailing tenant
without a fixed term tenancy in place.
performance, criticisms, repairs, concerns, and
Should a default happen, the landlord insurance policy recommendations for improvement to the
either pays a minimal amount or nothing at all (some condition of the premises.
bank sourced landlord insurance policies do not pay
• Tenant feedback on performance.
at all if the default occurs when a tenant is on a non-
fixed term lease). • Tenants are followed up if unsatisfactory items
identified with a further inspection if required.
Therefore, keeping a tenant on a fixed term lease is in
• Issuing of original written report to the landlord
everyone’s best interests.
including all photos and videos.
• If we are unable to attend the property in person
due to tenant’s illness or other restrictions, we
The lease renewal process – conduct our routine inspections via video chat
What we do and record the tenants showing us through the
property. A link to the video is sent to the landlord
• Conduct rent reviews in-line with market along with the report.
conditions to ensure your property is achieving its
highest possible return.
• Landlord consultation for lease renewal suitability
before a lease renewal is approved.
• Tenant approached about their intention to renew
lease with negotiation of terms and increased rent
if applicable.
• The lease renewal is signed by your tenant.

• Copy of lease renewal is issued to the tenant and
sent to the landlord.

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