Page 3 - Fiscal Year End 2020 Procedures and Cutoff Dates for Client Agencies FINAL

U.S. Department of Agriculture

Summary of Due Dates

AUG ACTION:

12  Review of the July Pegasys Obligation Status Report De-Obligations and
De-Accruals due to bced-payables@gsa.gov
 Outstanding obligations and accruals against funds to be cancelled will be
closed
o Annual Funds (EBFY 2015)
o Multi Year Funds (BBFY 2014 EBFY 2015)
17  Cutoff for Document Reorgs and Cost Transfers to be received in the External
Services Branch (ESB) for the month of August

SEPT ACTION:

4  Last day for new FY 2020 E-Travel/Concur accounting coding to be submitted to
ESB, attention Anita Pittman
12  Last day for award entry/correction by the GSA Office of Human Resource
Management (OHRM) – Payment and Personnel Records Management
(PPRM) into the HRLinks application for FY2020
14  Cutoff for Document Reorgs and cost transfers to be received in the ESB for
inclusion in FY 2020 activity
 Final Permanent Change of Station (PCS) and Travel Vouchers (TDY)
 Last day for Vendor Invoices, Obligations and Accruals to be received in the ESB
to ensure processing by 9/30/2020
o Receiving Reports
o Certified Invoices
o Credit Card purchases
o Training charges
o Accrual memoranda for TDY or PCS travel
o Return permanent travel advances that have not been renewed
o Reimbursable Work Authorizations (RWA) obligations
o Government Bills of Lading (GBL) obligations
o Legal Contingency accruals
o Reimbursable Agreement billing documentation
o Interagency Agreement billing and income data
o Cutoff for manually created IPAC bills and/or collections
 Last day to certify the bi-annual August Open Obligation Status Report - De-
Obligations and De-Accruals due to bced-payables@gsa.gov
21  Check deposits due to the Reports and Control Section
 Last day to submit adjustments to payroll accruals for the period 9/13/2020
through 9/30/2020
 Last day to submit overtime accruals for the period 9/13/2020 through 9/30/2020

Office of the Chief Financial Officer | FMLOB Provider | Pegasys Financial Services

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