Page 63 - Footprint Employee Handbook 2021

• An Essential Business Travel Letter may be required by Hotels, for all Footprint locations. Please confirm if
a letter is required when making the hotel reservation. Employees will be required to request letter through
Human Resources.
• Footprint employees should make their hotel reservations in advance and confirm the hotel’s COVID-19
safety protocols.
• Determine whether contactless check-in, mobile room keys, and contactless payment are available for your
housing accommodations and make preparations accordingly.
• Human Resources will e-mail an Employee Acknowledgement to the Footprint Employee. The
Acknowledgment will outline the risks and responsibilities when traveling to a Footprint Facility, and
agreement to abide by the Travel Protocols.
• The locally assigned Footprint Human Resources representative will prepare and deliver communication to
their Footprint Facility of your upcoming visit and provide employees notification with this planned arrival of
a Footprint employee(s).
• Footprint employees are encouraged to confirm Health Care coverage in Mexico and/or the visiting U.S.
State.
• It is recommended the employee review in advance of travel the local health care facilities where employee
can receive covered care in the event the employee becomes sick or experiences COVID-19 symptoms.
• Employees may contact Human Resources for additional information or assistance.
• Pack a sufficient amount of change in clothing, personal items and medications required during the Business
Travel. With regard to medications, it is advisable to carry extra supply of medications.
• You are welcome to bring your own supplies (e.g., additional masks, oximeter).

Before traveling, the Footprint employee must secure the necessary mask supplies and hand sanitizer (“Protective
Supplies”). Most, if not all, airlines, hotels, U.S. local businesses and Mexico, require a face mask.
Be familiar with proper masking and sanitizing procedures:

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/how-to-wear- cloth-face-coverings.html

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/disinfecting-your- home.html
Review these videos and become familiar with these concepts:
• The first video covers Daily Screening for COVID-19 Symptoms. You may watch the Daily Screening video
here.
• The second video covers Advance Contact Tracing (ACT) for your general knowledge and in case you want
to voluntarily track your close contacts. You may watch the ACT video here.

DAY OF TRAVEL
On the day of travel, at the airport (if applicable), and during any travel to/from the airport to/from your hotel
accommodations or the Footprint Facility, whatever mode of transportation you may use, protect yourself and others
during your trip:
• The Footprint Employee or Vendor must practice safe physical distance when traveling by car, truck,
van, or plane. There is a limit to the number of persons within a vehicle. Please review in advance to
determine the number of vehicles required to accommodate the number of Footprint employees
traveling.
• The Footprint Employee and Vendor will be asked to practice the Center for Disease Control (CDC)
recommended COVID-19 safe travel practices as well as other best practices:
• Clean your hands often.
• Wash your hands with soap and water for at least 20 seconds, especially after you have been in a public
place, after touching surfaces frequently touched by others, after blowing your nose, coughing, or
sneezing, and before touching your face or eating.

Healthy Planet. Healthy People 62 | P age