Page 31 - Guide Book

What is a Communication Plan?
A communication plan is a road map that enables effective communication with project stakeholders. The plan formally defines:
• Who should be given specific information
• When that information should be delivered, and
• What communication channels will be used to deliver the information
Communication Plan
22-Apr-20
Project Name Project Lead
Audience/ Stakeholder
Message Type/Key Message
Delivery Method
Frequency/ Schedule
Source/Owner
Project Core Team
Project Status Report
Review project status and discuss potential issues or delays.
Meeting
Weekly
Project Lead
Sponsor
Progress Report
High-level timelines/budget/progress update
Informal presentation
Bi-weekly
Project Lead
Sponsor
Issue Escalation
Resource constraints or other issues for sparring or resolution
E-mail
As-needed
Project Lead
Steering Committee
Progress Report
High-level timelines/budget/progress update
Formal presentation
Monthly
Project Lead
Steering Committee
Project Review
Present project deliverables, gather feedback, and discuss next steps
Meeting
Milestone
Project Core Team
Project Core Team
Project Closing
Evaluate if the gain achieved was as estimated, and assess what worked and what did not and discuss actionable takeaways
Meeting
Project end
Project Lead
WHO?
WHAT?
HOW?
WHEN?
OWNER?
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