Page 22 - The Piper Associate Handbook - August 2015

The Piper
Associate Handbook
Definitions
“Company Property” means Company owned items and equipment, such as offices, lockers, computers, laptops, handheld electronic devices (including smart phones) desks, drawers, tools/equipment, file cabinets, lock boxes, Company vehicles, team rooms, or any other area in which the Company conducts business. Any items or equipment provided to associates in connection with the performance of their job duties, such as desks, computers, laptops, handheld devices, etc. remain at all times Company Property and associates have no expectation of privacy in those items/locations.
An associate’s “Personal Property” includes, but is not limited to, the associate’s actual person and personal belongings such as a purse, backpack, wallet, bag, box, car, or any other package which is in the associate's possession or control.
Video Surveillance
The Company reserves the right to conduct overt and/or covert video surveillance in locations where an associate would not have a reasonable expectation of privacy, such as common areas, hallways, team rooms, break rooms or other work areas. Video surveillance will NOT occur in areas where the associate would have a reasonable expectation of privacy, such as rest rooms or changing areas. Surveillance will be conducted by video only (not audio) and, when overt and if required by state law, the Company will post clearly visible signage identifying the use of video surveillance cameras, at the building’s entrance or wherever cameras are installed.
Covert surveillance (i.e. hidden cameras without signage) may only be used after a detailed assessment has been conducted by, and with the prior written approval of, one of the Company Senior Executives or the Chief Executive Officer. Surveillance videos will be monitored and reviewed by authorized personnel only. Any records (i.e. videotapes, photographs, still images) produced by a surveillance system must be maintained in a secure, locked area and access will be strictly limited to authorized personnel only.
If video surveillance reveals that an associate is violating Company policy or the law, the associate will be subject to disciplinary action, up to and including termination.
Searches and Inspections
To safeguard the Company’s residents, family members, associates, guests, vendors and visitors, and their property; to avoid and deter possible theft and the unlawful use or sale of illegal drugs or alcohol; to determine compliance with the Company’s policies and regulations; as part of a safety inspection; as part of a government audit and/or to look for work in progress during an Associate’s absence, the Company may question associates and/or inspect/search Company Property, Personal Property or any area where the Company conducts business, including any leased spaces, facilities and/or vehicles.
All Company Property is subject to reasonable search and inspection. Associates may safeguard their personal possessions by locking in their Company locker or desk, but the use of personal locks on a Company locker/desk does not impact the Company's ability to conduct a search of these lockers/desks if the Company has reason to believe that a locker or lockers may contain items or substances in violation of Company policy or the laws. Associates whose lockers need to be searched will be asked to open their lockers. Associates who refuse to open their lockers will be subject to discipline, up to and including termination. Further, the Company reserves the right to forcibly remove the lock if the associate refuses to do so.
Where permissible under federal and state law, the Company also reserves the right to request a reasonable search and inspection of an associate's Personal Property (including off duty associates who are on, entering or exiting Company Property) upon reasonable suspicion that any law or Company policy is being, or has been, violated – for example, when it is suspected that an associate is removing Company Property or property belonging to a resident or other third party. No associate may be required to open a
August 14, 2015 Page 22