Page 112 - Employee Handbook

authorisation of your Line Manager for the exact wording used;
e) disclose any financial, sensitive or confidential information concerning the
Company or any of its staff on Social Media; or
f) add business contacts made during the course of your employment with the
Company to your personal social networking accounts.

Guidelines
When using Social Media, you should act in accordance with the following
guidelines:
a) make it clear that you are writing in a personal capacity and that your
views do not represent the views of the Company (unless your manager has
authorised you to write on the Company’s behalf);
b) where you identify yourself as associated with the Company, ensure that you
project a professional image at all times;
c) be respectful to the opinion of others and avoid posting statements or
images that are inappropriate or may cause offence; and
d) where you see that a colleague or client has posted a derogatory comment
about the Company, report this to your manager at the earliest opportunity.

Disciplinary Action
If mdgroup monitors employees’ internet use to ensure that it is in accordance
with this policy, access to social networking sites may be restricted on mdgroup’
computers in any case of misuse of this facility.
If appropriate, disciplinary action may also be taken in line with mdgroup’
disciplinary procedure.
Security and Identity Theft
Employees should be aware that social networking websites are a public
forum, particularly if the employee is part of a “network”. Employees should not
assume that their entries on any website will remain private. Employees should
never send abusive or defamatory messages.
Employees must also be security conscious and should take steps to protect
themselves from identity theft, for example by restricting the amount of
personal information that they give out.
Social networking websites allow people to post detailed personal information
such as date of birth, place of birth and favourite football team, which can form
the basis of security questions and passwords. In addition, employees should:
a) ensure that no information is made available that could provide a person

Employee Handbook 112