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2A.3 Developer led project

Internal PM

Task SLA Issue Available on Standard form
Method I-Site (/)
Stage 1 Receive Project Plan from External Project Manager - - Email  Project Plan (email form)
Attend Scheme Approval 1 meeting and review Scheme Approval 1 information
-
-
presented by External Project Manager and Quantity Surveyor 
Complete Scheme Approval 1 meeting minutes and issue to RAM, External Project - Email  Scheme Approval Minutes
Manager, Quantity Surveyor and Format team

Task SLA Issue Available on Standard form
Method I-Site (/)
Issue Principal Designer appointment letter Immediately following Email  Principal Designer Appointment Letter
board approval
Receive complete Principal Designer appointment letter - Email  Principal Designer Appointment Letter
Review and approve the agreed shell specification document and notify the External - Email  -
Project Manager
Stage 2 Attend Scheme Approval 2 meeting and review Scheme Approval 2 information - -  -
presented by External Project Manager and Quantity Surveyor
Complete Scheme Approval 2 meeting minutes and issue to RAM, External Project
Manager, Quantity Surveyor, Architect, Principal Designer and Format team - Email  Scheme Approval Minutes
Receive Cost Validation 2 [CV2] from the External Project Manager if CV2 > CV1 - Email  Cost Validation [CV2] cost document
Represent at FCEF if CV2 costs exceed +5% of approved CV1 costs, or outside 12 - Email  -
months of Board approval date
Escalate to Head of Acquisitions for DAL uplift if CV2 exceeds Board Approval >5% - Email  -
of CV1 costs
Notify External Project Manager when scheme approved to proceed - Email  -

Task SLA Issue Available on Standard form
Method I-Site (/)
Attend Exchange Meeting (on-site for Conversions only) - Email  PCSD 06 – Project Exchange Form
Receive Exchange Meeting Minutes from External Project Manager - Email  Exchange Meeting Minutes
(Updated PCSD 06 – Project Exchange Form)
Stage 3 Receive Stage 3 drawings from Architect and PCI from Principal Designer prior to - - Email  Stage 3 Drawings
submission of planning applications
PCI
Receive Dashboard Updates and Photographic Reports from Shell Monitor
Dashboard Update
Email
throughout the during of the Developer’s shell construction phase  Photographic Report
Attend First Site Visit [FSV] during Developer’s shell construction phase with the - Email  Pre-start Meeting Agenda
design team to review project documents / information
Receive FSV meeting minutes from External Project Manager - Email  Pre-start Meeting Minutes (updated Agenda)

Notified by Principal Contractor of novated / appointed Architect - Email  -

2A.3 Developer led project Internal PM 0.0 11.10.19