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1

1B.3 TCG led project

Stage 1

Stage 1 encompasses all actions

required from identification of a

(non-marginal) new site through to Food

Property Board [FPB] approval and is

defined as:

1. The RAM identifying the site and agreeing the site with LP&P 11. Following RLA approval, drawing governance approval and completion
of zonal analysis, the External Project Manager will notify the Quantity
2. The RAM will produce a draft Investment Appraisal [IA] and compile the Surveyor to produce the CV1 cost plan. This notification will include
legal package of information, including the relevant searches. The agreed confirmation of agreed information to date including PCSD’s 02, 03 & 04
site will be communicated to the External Project Manager and the RAM will completed by the External Project Manager
confirm TCG’s brief and requirements for the location.
12. Upon completion of the Cost Validation 1 [CV1] Document, the Quantity
3. The External Project Manager will instruct the Architect, the Quantity Surveyor will collate the Scheme Approval 1 Pack (containing CV1, Stage 1
Surveyor and informs the Asset team. Simultaneously, the RAM or External feasibility drawings, scoping drawings where required, Asset Plan and zonal
Project Manager will request existing hazardous material information for the analysis) and issue to the External Project Manager for their approval and
site comments

4. The External Project Manager will set the project plan to establish an 13. Once agreed the External Project Manager will submit the project
outline programme to report against within TCG and will issue the project for Scheme Approval 1. The Internal Project Manager, External Project
plan to the RAM, Internal Project Manager, Quantity Surveyor, Architect and Manager and Quantity Surveyor will be present at the Scheme Approval 1
Format team Meeting

5. The Architect will undertake a Stage 1 feasibility considering the site 14. Should the project be rejected at Scheme Approval 1, the Stage 1
layout including; process will be ended, and project aborted or reworked and brought back to
• Access and egress Scheme Approval 1 at a later time
• Building location and layout including BOH, FOH and external yard
requirements, customer entrance MOE’s and delivery access 15. Should the project be approved at Scheme Approval 1 it is deemed fit to
• Customer parking, circulation and pedestrian routes proceed to Stage 2. During the meeting, the Quantity Surveyor will issue the
• Access and egress for the delivery vehicle including preliminary swept approved Stage 1 pack and CV1 Investment Appraisal [IA] summary to the
path analysis RAM to obtain approval from the FPB
• BOH layout including freezer/chiller location, office, colleague rest area,
bakery and WC including ventilation requirements 16. Following the Scheme Approval 1 meeting, the Internal Project Manager
will complete and issue the meeting minutes to the team (RAM, External
6. Following issue of the Architect’s Stage 1 feasibility, the External Project Project Manager, Quantity Surveyor Architect and Format)
Manager and Architect will attend site to and review the scheme proposal.
Multiple options may be required until a preferred solution for the site is 17. The RAM will notify the External Project Manager to proceed with Stage
identified. This process will include liaison with TCG logistics’ team, led by 2 upon FPB approval
the External Project Manager. The Architect will provide 360 photo data
following the initial site visit

7. Once the preferred Stage 1 feasibility has been established, the External
Project Manager will liaise with TCG’s Format team to establish an Asset
plan. The External Project Manager will provide Pre-Construction Support
Documents 00 & 01 to the Format team as a brief

8. The Format team and Architects must work in conjunction to ensure the
Stage 1 feasibility and Asset plan are co-ordinated. For TCG led conversion
projects only, the Architect will also produce scoping drawings at this stage
to establish required works

9. Once the Stage 1 feasibility and Asset plan are co-ordinated (scoping
drawings completed where required), the External Project Manager will
notify the RAM to allow consultation with the RLA. Simultaneously, the
Format team will submit the Asset plan for drawing governance approval

10. Following RLA approval (desktop assessment completed by RLA), the
RAM will instruct zonal analysis to be undertaken

1B.3 TCG led project Stage 1 0.0 11.10.19